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Accounting Specialist

University of Florida

Gainesville, FL

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JOB DETAILS
SALARY
$61,000–$69,700 Per Year
SKILLS
Accounting, Accounting Standards and Regulations, Accounts Payable, Analysis Skills, Budget Management, Budgeting, Corrective Action, Cross-Training, DOM (Document Object Model), Database Report Tools, Establish Priorities, Expense Tracking, Finance, Financial Administration, Financial Analysis, Financial Compliance, Financial Management, Financial Operations, Financial Policies, Financial Procedures, Financial Reporting, Financial Transactions, Forecasting, Funding, Grant Financials, Internal Audit, Interpersonal Skills, Journal Entries, Leadership, Maintain Compliance, Medicine, Onboarding, Operational Expenditure (OPEX), Operational Support, Operations Management, PCard Transaction, Problem Solving Skills, Process Improvement, Purchase Orders, Reimbursement, Reporting Skills, Risk Analysis, Staff Training, Time Management, Transaction Processing/Management, University/School Policies
LOCATION
Gainesville, FL
POSTED
1 day ago
The Department of Medicine (DOM) is seeking a finance professional to support departmental fiscal operations. This role supports the finance and fiscal areas within the Department of Medicine and is responsible for supervising DOM Shared Services team, assist with annual budget development and complete monthly financial reporting tasks. This position will serve as an approver for accounts payable and provide cross training of SSC and Finance team. The incumbent will be required to develop training materials and create presentations for department fiscal teams. The ideal candidate will possess strong interpersonal and personal skills as this position interacts with various levels of staff both internal and external to the Department of Medicine.
Classification Title:

Accounting Specialist 

Classification Minimum Requirements:

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Job Description:

The Department of Medicine (DOM) is seeking a finance professional to support departmental fiscal operations. This role supports the finance and fiscal areas within the Department of Medicine and is responsible for supervising DOM Shared Services team, assist with annual budget development and complete monthly financial reporting tasks. This position will serve as an approver for accounts payable and provide cross training of SSC and Finance team. The incumbent will be required to develop training materials and create presentations for department fiscal teams. The ideal candidate will possess strong interpersonal and personal skills as this position interacts with various levels of staff both internal and external to the Department of Medicine.

Essential Functions; 

Fiscal Operations Supervision and Compliance
Supervise the Department of Medicine’s fiscal shared services team responsible for processing all operating expenses. Oversee high-volume and complex fiscal transactions including PCard activity, vouchers, journal entries, and travel, as well as contracting and purchase orders for major capital acquisitions. Serve as a subject-matter resource to staff on fiscal compliance issues. Partner with the Finance Manager on Internal Audit responses, corrective action plans, and follow-up activities. Proactively monitor transactions across divisions to identify compliance risks, training gaps, and process improvement opportunities. Ensure all fiscal transactions are completed accurately and timely, and serve as a back-up processor as needed to maintain uninterrupted operations.


Departmental Liaison and Fiscal Resource
Serve as a liaison between the shared services unit and division administrators, fiscal, grant, and personnel staff. Communicate fiscal updates, policy changes, and procedural guidance; and support divisions with questions related to databases, reporting tools, and standard office software. Apply and interpret University financial policies and accounting directives across multiple fund types, including E&G appropriations, grants, and Direct Support Organizations (DSOs), in accordance with University and FCPA accounting standards. Correspond regularly with divisional fiscal staff and PCard holders to ensure adherence to University and departmental fiscal policies.


Budget Coordination and Analysis
Assist with the coordination of the department’s annual budget development and budget entry process. Analyze budgeted versus actual funding and expenditures, and make updates to funding distributions as necessary. Prepare and provide financial data, analysis, and reporting to supervisors and leadership to support budget planning, forecasting, and decision-making.


Policy Communication, Reporting, and Training
Develop reports and presentations related to new University of Florida policies and financial procedures for dissemination to the shared services team and departmental fiscal staff. Maintain current knowledge of UF fiscal processes and requirements; create and update departmental procedure guides and documentation. Provide onboarding, training, and ongoing support to new divisional fiscal personnel to ensure consistent application of departmental processes and best practices.


Other Duties
Perform other duties as assigned in support of departmental and institutional goals.

Expected Salary:

$61,000 - $69,700

Required Qualifications:

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Preferred:

Ability to work productively and independently, solve problems and prioritize task in order of importance.  Operate equipment and navigate software necessary to complete task and train staff on tools and systems.  Provide opportunity for growth and career development for staff who report to this position. Possess strong interpersonal skills needed to work at all levels within the department and across campus. Experience with onboarding employees and creating training materials for different types of staff. Demonstrated ability to lead, supervise, and train various levels of staff.

Special Instructions to Applicants:

In order to be considered, you must upload your resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No 

 

About the Company

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University of Florida

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