Accounting Specialist

SUMMARY

The Accounting Specialist is responsible for coordinating and administering the Bank's accounts payable processes while supporting the accounting department through a variety of accounting, reconciliation, reporting, and administrative functions. The position ensures accurate and timely processing of vendor payments, maintains vendor records, assists with month-end close activities, supports financial reporting requirements, and helps ensure compliance with Bank policies and regulatory requirements.

ESSENTIAL DUTIES

1. Processes accounts payable transactions, ensuring invoices are properly approved, coded, and paid in a timely manner.
2. Maintains vendor files and supporting documentation.
3. Coordinates annual vendor tax reporting, including W-9 collection and 1099 preparation.
4. Researches and resolves vendor payment discrepancies and inquiries.
5. Prepares and posts journal entries to the general ledger.
6. Reconciles assigned general ledger and balance sheet accounts.
7. Assists with month-end and year-end closing activities.
8. Assists in the preparation of financial and management reports.
9. Maintains supporting documentation for accounting transactions and reconciliations.
10. Assists with internal and external audit requests.
11. Supports regulatory examinations and reporting requirements.
12. Performs account analysis and investigates unusual activity or variances.
13. Maintains accounting records, files, and electronic documentation.
14. Responds to inquiries or refers inquiries to the appropriate department or individual while ensuring appropriate follow-up.
15. Assists with department projects, workflow improvements, and process documentation.
16. Provides backup support for accounting department functions as assigned.
17. Cross trains within the department to ensure continuity of operations.
18. Treats people with respect; keeps commitments; inspires trust; works ethically and with integrity; upholds organizational values; and accepts responsibility for own actions.
19. Demonstrates knowledge of and adherence to Equal Employment Opportunity (EEO) policies.
20. Assures compliance with all Bank policies and procedures and all applicable state and federal banking laws, rules, and regulations.
21. Completes administrative tasks accurately and timely while supporting the Bank's goals and values.
22. Performs duties in a safe manner and complies with all safety requirements.

MINIMUM REQUIREMENTS

• Associate's degree in Accounting, Finance, Business, or related field preferred.
• Two years of accounting, bookkeeping, or accounts payable experience preferred.
• Banking or financial institution experience preferred.
• Working knowledge of accounting principles and procedures.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Strong organizational, analytical, and problem-solving skills.
• Effective verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Ability to work independently with minimal supervision.

Please note that this job description is not inclusive of all activities, duties or responsibilities that are required of this position. Duties, responsibilities and activities are subject to change at any time with or without notice.