Accounting Specialist

Max Distributing is seeking a highly organized and compliance-focused Accounting Specialist to support our growing national distribution business. This role focuses on traditional accounts receivable responsibilities but also serves as a backup for other accounting department functions- making it ideal for someone who is highly detail-oriented and wanting to grow their accounting skillset.

Key Responsibilities:

Accounts Receivable (primary focus)

Invoicing & Order Processing

• Release sales orders from credit hold in the accounting system.
• Update freight tracking to customer orders including POD
• Handle collecting for major retail partners
• Prepare and distribute monthly customer statements
• Support clean revenue reporting through timely and accurate billing processes.

EDI Processing & Customer Reporting

• Generate EDI transmissions for key customers.
• Prepare weekly Sales Reports to support sales.
• Payments, Cash Application & Reconciliation

Run weekly ACH batches.

• Enter and post customer deposits as needed.
• Accurately apply remittances and resolve discrepancies.
• Assist with AR aging reviews and account reconciliation.

Other Accounting Department tasks as needed:

Assist with Regulatory Compliance & Tax Reporting

• Assist in preparing monthly Excise Tax Reports for multiple states, ensuring compliance with all tobacco, vapor, alternative-product, and related sales-tax regulations.
• Complete all PACT Act Monthly Reports, ensuring accuracy in shipment data, customer details, and product categories.
• Conduct excise tax and sales tax research to ensure correct product classifications, filings, and registrations.
• Maintain audit-ready records and track regulatory updates affecting reporting deadlines and requirements.

Accounts Payable

• Assist with entering supplier invoices

Qualifications

• 2–5 years of experience in accounting, AR, data entry, customer service
• Advanced attention to detail and accuracy in data handling.
• Strong Excel skills (pivot tables, VLOOKUP/SUMIF preferred).
• Ability to manage recurring deadlines with minimal supervision.
• Strong communication skills and professionalism.
• Preferred: Experience with sales tax reporting, excise tax reporting, and tax research.
• Strong familiarity with regulatory reporting cycles and requirements.
• Experience with PACT Act reporting or regulated-product categories is a plus.

What We Offer

• Competitive compensation
• Health, dental, and vision insurance
• Short-Term Disability
• Long-Term Disability
• 401(k) with employer contribution
• Paid time off and holidays
• Stable, supportive, and growth-oriented work environment