Accounting Specialist

W2 Contract
$25+ HR
Hybrid to Marlborough, MA

Job Summary:

Administers payments; performs general Accounting and Compliance Functions (examples: invoice processing, account coding, systemic entries, and compliance testing). Maintains MS Excel logs timely and accurately.

Major Areas of Responsibility

Exterior Building Sign & Banner Invoices
• Reviews invoices for payment and processing (~1,000+ invoices / $4M)
• Reviews each line to decide upon proper coding. Requires cross-referencing multiple department project schedules as sources.
• Identifies coding and pricing issues (such as incorrect project types and duplicate invoices) and works with vendor and/or internal teams to resolve.
• Maintains Payment and Tracking logs

Other Invoices
• Processes non-contractual and Special Project Invoices (~1,500 invoices)
• Processes Architecture & Engineering (A&E invoices ~700 Invoices)

Accounting and Compliance
• Using independent discretion, codes payments to Oracle accounts and corrects coding errors. Utilizes departmental reference materials including project reports, accounting sources and institutional knowledge gained through years of experience.
• Raises potential issues to management. Makes recommendations based on past experiences to solution or develop processes to remediate.
• For assigned areas, maintains logs that track costs and spend by project / invoice.

Reports to the Manager, Real Estate Financial Planning & Analysis

Minimum Experience:
Business-related experience, preferably in a corporate setting for a large company.

Eligibility Qualifications:
• Detail-oriented is a must and critical
• Excellent verbal and written communication skills
• Ability to prioritize amongst a large workload
• Payment processing experience preferred
• Proficient with Excel and Microsoft Office products
• Lucernex knowledge is a plus but not required
• Working knowledge of DocuSign
• Working knowledge of Oracle preferred
• Ability to work with various contractors
• Works independently with minimal guidance/supervision

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