Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Analysis Skills, Billing, Construction, Construction Contracts, Construction Projects, Contract Review, Credit Cards, Cross-Functional, Data Collection, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), File Maintenance, Finance, Financial Transactions, Intuit Quickbooks, Microsoft Excel, Microsoft Office, Multitasking, Organizational Skills, Payment Processing, Problem Solving Skills, Process Improvement, Project/Program Coordination, Purchase Orders, Reconciliation, Record Keeping, Regulatory Compliance, Shipping/Receiving, Statement of Work (SOW), Team Player, Time Management
Accounting Specialist
Location: Oregon City, OR
Work Arrangement: On-site
Compensation: $54,000 - $62,000 annually (Exempt)
Benefits: Medical, Dental, Vision, PTO, and 401(k)
About the Opportunity
The ideal candidate will bring experience with project billing, a strong understanding of accounts payable processes, and the ability to manage multiple priorities while meeting deadlines.
Position Summary
The Accounting Specialist will be responsible for a blend of accounts payable, accounts receivable, project billing, and general accounting functions. This role plays a critical role in ensuring the accuracy of financial transactions, supporting project billing processes, and maintaining strong relationships with internal stakeholders and customers.
Key Responsibilities
Accounts Payable
- Process approximately 30-40 vendor invoices per week.
- Perform three-way matching of invoices, purchase orders, and receiving documentation.
- Review and verify invoice accuracy and coding.
- Assist with weekly payment processing.
- Maintain organized vendor files and documentation.
Accounts Receivable & Project Billing
- Prepare and process monthly progress billings for construction projects.
- Review contracts and statements of work to ensure accurate billing based on contract terms.
- Coordinate with project managers to gather information required for percentage-of-completion billings.
- Process occasional time-and-materials billings.
- Track contract documentation and billing schedules.
- Respond to customer billing questions and make invoice adjustments as needed.
- Follow up on outstanding receivables and collection matters.
General Accounting
- Perform monthly bank reconciliations.
- Reconcile corporate credit card activity.
- Maintain accurate accounting records within QuickBooks and related systems.
- Assist with month-end accounting activities as needed.
- Gather and organize documentation for contractors, customers, and compliance requirements.
Process Improvement
- Identify opportunities to improve accounting workflows and procedures.
- Assist with system and process enhancements as the accounting department continues to grow and evolve.
- Support special projects and additional accounting functions as assigned.
Qualifications
Required
- 1+ year of project billing experience, preferably including progress billing or construction-related billing.
- 2+ years of accounts payable experience.
- Strong understanding of contract-based billing processes.
- Excellent organizational and time management skills.
- Ability to manage multiple priorities and consistently meet deadlines.
- Strong analytical and problem-solving abilities.
- Self-motivated with a willingness to take ownership of responsibilities.
Preferred
- Experience in construction, subcontracting, or project-based accounting environments.
- Experience with process improvement initiatives or software implementations.
- Exposure to QuickBooks or similar accounting systems.
Technical Skills
- QuickBooks or comparable accounting software.
- Microsoft Excel and Microsoft Office Suite.
- Experience working with payroll, project management, or ERP systems is a plus.
What We're Looking For
- Someone who enjoys wearing multiple hats and supporting a variety of accounting functions.
- A proactive, detail-oriented professional who takes initiative and follows through.
- Strong critical thinking skills and the ability to work independently.
- A team player who thrives in a collaborative and down-to-earth environment.
- Someone who is comfortable helping build processes and improving efficiencies.
This is an excellent opportunity for an accounting professional looking to grow their career in a stable, collaborative environment while gaining exposure to project-based accounting and operational finance.
Pay Details: $54,000.00 to $62,000.00 per year
Search managed by: Austin Pellissier
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.