Accounting Specialist

Overview

1. Job Summary The Accountant is responsible for managing a wide range of financial, compliance, and reporting tasks related to third-party transactions, tax filings, and internal reporting processes. This role handles journal entries, reconciliations, accounts payable functions for tax-related payments, and ensures timely submission of regulatory filings. The Accountant also prepares specialized internal reports such as employee meal tracking, commissions, SWAM, MDOT, and CSC billing. A successful candidate will demonstrate strong attention to detail, the ability to manage multiple deadlines, and experience working with both accounting systems and external vendor platforms. 2. Key Responsibilities Download financial and activity reports from third-party vendor platforms. Enter journal entries for third-party transactions. Perform monthly reconciliations for third-party accounts. Prepare and file sales tax returns in a timely and accurate manner. File annual reports and personal property tax documents as required. Maintain and update vehicle logs for the organization. Process accounts payable entries for sales tax and online tax-related payments. Record AP entries for Velocity reimbursements and other tax reimbursements. Prepare and submit internal reports including: Employee meal reports , Commissions reports, SWAM (Small, Women-owned, and Minority-owned) business reports, MDOT (Maryland Department of Transportation) reports, CSC (Corporate Service Center) billing reports. Ensure compliance with regulatory deadlines and company accounting standards. 3. Working Conditions / Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times (e.g., files, laptop, office equipment). Ability to use hands and fingers for keyboarding, writing, and calculator use. May occasionally need to stand, bend, or reach during filing or light office organization. Visual acuity required for viewing computer screens and reviewing detailed financial documents. Ability to communicate clearly and effectively, both verbally and in writing.

Responsibilities

• Responsible for delivering accurate accounting services
• Review account reconciliations and ensure timeliness in financial reporting
• Prepare and analyze the monthly budget/forecast to actual variance reports
• Answers accounting/financial questions by researching and interpreting data
• Work with Accounts payable and purchasing to resolve any financial issues
• Assist during the closing process and review balance sheet
• Prepare and review journal entries and supporting documentation for multiple entities
• Assist with Internal / External Audits; some travel may be required
• Perform other accounting, financial, or administrative tasks as may be required from time to time - quite often on short
• Renew all company business licenses and apply for all licenses and permits to support company growth
• Prepare and submit internal reports including: Employee meal reports , Commissions reports, SWAM (Small, Women-owned, and Minority-owned) business reports, MDOT (Maryland Department of Transportation) reports, CSC (Corporate Service Center) billing reports.
• Maintain and update vehicle logs for the organization.
• File annual reports and personal property tax documents as required.

Qualifications

• Bachelors Degree in Accounting or Finance

• 24 years of professional accounting experience, preferably with exposure to tax and regulatory filings.

• Strong knowledge of accounting principles and general ledger management.

• Experience with journal entry preparation, account reconciliation, and AP processing.

• Proficiency in Microsoft Excel; experience with accounting systems such as Microsoft Dynamics GP or similar.

• Familiarity with sales tax, personal property tax, and annual report filing processes.

• Ability to manage multiple deadlines and prioritize tasks effectively.

• Strong analytical and organizational skills with high attention to detail.

• Excellent written and verbal communication skills for internal and external coordination.

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift to 15 pounds at times (e.g., files, laptop, office equipment).

• Ability to use hands and fingers for keyboarding, writing, and calculator use.

• May occasionally need to stand, bend, or reach during filing or light office organization.

• Visual acuity required for viewing computer screens and reviewing detailed financial documents.

• Ability to communicate clearly and effectively, both verbally and in writing.

Competitive Benefits:

• Health/Dental/Vision
• Paid Time Off
• 401(k), matched up to 4%
• Short and Long Term Disability
• Tuition Reimbursement
• Employee Referral Program
• Pet Insurance
• Discounts: Hotels, Travel, Tickets, Restaurants

Who We Are:

Thompson Hospitality is of the largest restaurants, food service, and facilities management companies in the country. We are highly built upon our values, do the right thing, do the best you can, and treat others how you want to be treated, which are shaped by more than 33 years of relationships with our clients, guests, and communities. We offer competitive benefits, see our website for more. https://www.thompsonhospitality.com/

We are an equal opportunity employer and value diversity. All employment decisions are made based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable federal, state, or local laws.