Accounting Specialist

Daley and Associates

Stuart, FL

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JOB DETAILS

SALARY

$30–$33 Per Hour

LOCATION

Stuart, FL

POSTED

5 days ago

Accounting Specialist
We are currently seeking candidates for an Accounting Specialist position at a non-profit organization located in Stuart, FL. The Accounting Specialist will perform full-cycle accounts payable and payroll administration, ensuring accuracy, timeliness, and compliance. The ideal candidate will have 3-5+ years of related accounting experience. Experience with QuickBooks and Paychex preferred.

This is a 1-3 month contract position, paying between $30-$33/hour (depending on experience). This role supports an on-site work model.

Responsibilities:

Manage full-cycle AP, including invoice receipt, coding, matching to purchase orders, obtaining approvals, and processing payments
Verify the accuracy and completeness of vendor invoices and ensure proper GL coding in QuickBooks
Process check runs, ACH payments, and wire transfers on a scheduled basis
Reconcile vendor statements and resolve discrepancies in a timely manner
Maintain organized vendor files and W-9 documentation; prepare annual 1099s
Monitor AP aging and communicate outstanding items to the Controller
Support month-end close by reconciling the AP subledger to the general ledger
Assist with annual audit preparation related to AP and disbursements
Process biweekly payroll for 130+ employees, including full-time exempt (salaried), non-exempt (hourly), and part-time staff, using Paychex
Review and audit timesheets for accuracy and completeness prior to each payroll run
Maintain employee payroll records, including new hires, terminations, pay changes, garnishments, and benefit deductions
Ensure compliance with federal, state, and local payroll regulations, including FLSA requirements
Reconcile payroll registers and resolve discrepancies before funds are released
Coordinate with HR on onboarding/offboarding to ensure timely payroll updates
Prepare and submit payroll-related journal entries and reconciliations in QuickBooks
Assist with annual W-2 preparation and year-end payroll reporting
Respond to employee inquiries regarding pay, deductions, and payroll policy
Provide additional support as needed

Qualifications:

Minimum 5 years of hands-on accounts payable and payroll processing experience
Proficiency in QuickBooks (Desktop or Online) and Paychex
Experience processing payroll for 100+ employees across multiple employee classifications (FTE, salaried, and hourly)
Strong understanding of payroll compliance, tax withholding, and wage and hour laws
High degree of accuracy and attention to detail
Ability to manage competing deadlines and prioritize effectively
Proficiency in Microsoft Excel and general office software

For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.

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About the Company

Daley and Associates

Daley And Associates, LLC (“DAA”) is a boutique search, executive, and contract staffing firm located in Boston, MA. We specialize in the placement of Accounting, Finance, Information Technology, Legal, Administrative, and Life Sciences professionals at all levels. The firm was founded in 2005 by distinguished executives with over 30+ years of staffing agency experience with the mission to create a different kind of recruiting firm, one that provides a very hands-on, consultative approach to the clients they serve.

Daley And Associates works with some of the most prominent businesses in the greater Boston area. Our clients range from promising start-ups to Fortune 100 companies.

COMPANY SIZE

20 to 49 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2005

WEBSITE

http://daleyaa.com/

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