Accounting Specialist

Accounting Specialist - Baltimore, MD

About the Company and Accounting Specialist Opportunity:

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• CFS is partnering with a repeat client to hire an Accounting Specialist to join their small accounting team
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• Schedule: Monday - Friday 8am-4pm in Baltimore, MD
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• Reports to the Accounting Manager
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• Salary: $55,000-$65,000
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Job Duties for the Accounting Specialist:

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• Handle accounting email inbox and respond to inquiries in a timely manner
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• Review invoices for accuracy, assign appropriate codes, and enter invoices into the accounting system
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• Ensure invoices have proper manager approval
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• Organize and execute payments to vendors on schedule
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• Communicate with vendors to address questions, discrepancies, or delays, and resolve any issues
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• Reconcile vendor accounts, petty cash, credit cards, and daily bank activity
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• Support sales tax reporting and ensure compliance with filing requirements
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• Process employee reimbursements
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• Prepare batches of payments and monitor payment timelines
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• Maintain organized transaction records for audit purposes
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• Monitor and track receivables, ensuring invoices are correctly recorded and maintain accurate AR reports
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• Review daily revenue entries from accounting software
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• Create cash flow reports to help forecast funding needs
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• Assist with month-end and year-end (1099s) closing processes and adjustments
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• Support audits and other financial or accounting projects
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• Perform general administrative tasks and assist other departments as needed
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Qualifications for the Accounting Specialist:

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• 2+ years' accounting experience required
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• Experience using Sage 300 and/or other small invoicing platforms a plus, but not required
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• Proficiency using Microsoft Excel (formulas, lookups, pivot tables)
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• Strong communication and interpersonal skills, great attention to detail, eager to learn
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