Accounting Technician (2 Positions)

Accounting Technician (2 Positions)

Salary

$57,291.12 - $63,163.68 Annually

Location

1570 E. Colorado Blvd., Pasadena, CA

Job Type

Full-Time

Job Number

10259

Department

Business & Administrative Services

Division

Fiscal Services

Opening Date

07/20/2026

Closing Date

8/7/2026 11:59 PM Pacific

Probationary Period

Six months

Work Shift

Mon - Fri. 8:00 AM - 4:30 PM

Salary Schedule/Range

CFT-39

• Description
• Benefits
• Questions

Under general supervision, the position is responsible for computing, classifying, and recording numerical data to keep financial records for the District. The position performs routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.

ESSENTIAL DUTIES:

• Reviews figures, postings, and documents for correct entry, mathematical accuracy, and proper coding.
• Classifies, records, and summarizes numerical and financial data to compile and keep financial records; summarizes and reports discrepancies found in records and transactions.
• Debits, credits, and totals accounts on computer spreadsheets and databases.
• Matches order forms, purchase orders, and contracts, with invoices; records necessary information.
• Compiles statistical, financial, accounting, or auditing reports for cash receipts, expenditures, accounts payable, receivable and prepaid.
• Prepares purchase orders, expense reports, and governmental reports such as, but not limited to, 1099s, 1098Ts, and sales tax reports.
• Prepares bank deposits by compiling data, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Monitors the status of loans and accounts to ensure that payments are up to date.
• Receives, records, and banks cash, checks, and vouchers.
• Calculates, prepares, and issues bills, invoices, account statements, and other financial statements.
• Reconciles various accounts including but not limited to bank accounts, and bank transaction records.
• Works on related accounts receivable including posting third party payments.
• Screens visitors, telephone calls, and other communications to determine urgency and nature of business; provides information about departmental services.
• Prepares and reconciles reports from the operating ledger and general ledger accounts.
• Prepares correspondence concerning payments and delinquent accounts.
• Prepares journal entries.
• Processes travel requests and reimbursements.
• Reviews purchase requisitions for appropriate account numbers.
• Posts and balances a general and subsidiary ledger for the assigned activity.
• Compile budget data and documents, based on estimated expenses and previous budgets.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS

• A High School Diploma, the equivalent, or higher.
• Two (2) years of experience working in fiscal/financial services.

PREFERRED EDUCATION/EXPERIENCE

• An associate degree, or higher, in Accounting, or a related field such as Business or Finance.
• Three (3) years of experience working in fiscal/financial services.

KNOWLEDGE, SKILLS AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

KNOWELDGE OF:

• Book keeping principles
• Financial and statistical record keeping methods, practices, and terminology
• Basic mathematics and financial calculations
• Federal and state regulations governing tax documents
• District policies related to fiscal processes
• Customer service
• Enterprise resource planning (ERP) software
• General office software and equipment

SKILL TO:

• Apply knowledge of book keeping, basic mathematics, financial and statistical record keeping methods, practices and terminology to record and process financial transactions for assigned accounting areas.
• Use knowledge of basic mathematics and financial calculations to process amounts due, interest charges, tax charges, indirect cost charges, balances, discounts, equity, and principal.
• Apply knowledge of federal and state regulations governing tax documents to assist in producing such documentation.
• Apply knowledge of District policies to ensure that financial transactions are processed according to the appropriate procedure.
• Ensure effective customer service during interactions with District staff and appropriate stakeholders.
• Use ERP software to enter financial information, access financial information, and answer general questions related to specific accounts.
• Use general office software and equipment to develop reports, aggregate data, and communicate with District staff

ABILITY TO:

• Effectively perform basic accounting duties.
• Effectively understand and follow oral and written directions.
• Accurately index, alphabetize, and compare names and numbers.
• Effectively compute complex arithmetical calculations with speed and accuracy.
• Assume the first level of responsibility for the bookkeeping and record-keeping for a specific accounting function.
• Ability to plan, organize, and prioritize work to ensure that deadlines are met.
• Communicate effectively orally and in writing.
• Develop and maintain effective working relationships with District staff.

PHYSICAL ABILITIES AND WORK CONDITIONS - Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

PHYSICAL ABILITIES

The position will continuously (5.6 hours - 8 hours) be required to sit and exhibit the use of sight and fine manipulation to operate a computer.

ENVIRONMENTAL WORK CONDITIONS

The position will continuously (5.6 hours - 8 hours) work within a moderate office environment with moderate noise exposure. The position will frequently work with members of the campus community and meet with end users.

Core Competencies- The District has identified the following essential skills and attributes needed for success in this position.

• Financial Recordkeeping
• Attention to Detail
• Accounts Payable and Receivable
• Mathematical and Analytical Skills
• Compliance and Accuracy
• Time Management and Organization
• Software Proficiency
• Communication and Collaboration

Salary Range

CFT-39

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

• Resume or Curriculum Vitae
• Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT

Equal Opportunity, Title IX, Section 504 Employer

At Pasadena City College, we are committed to supporting our employees with a comprehensive benefits package that enhances your life both inside and outside of work. Our benefits include a generous holiday schedule, ample sick time, and flexible vacation policies to ensure you have the time you need to rest and rejuvenate. For detailed information about our benefits, please view our Classified Employee Benefits Summary.

01

All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process. Be concise yet specific and informative in your responses to these supplemental questions. "See resume," attachments or links will not be accepted as a substitute for your responses to the questions in the following boxes. Incomplete responses will not be considered. Please indicate below that you have read and understand these instructions.

• Yes
• No

02

I understand that my application will be considered incomplete if any required sections of the application are not completed and/or if any documents that are required are not attached to my online application by the closing date.

• Yes
• No

03

Please specify your highest level of education.

• High School or equivalent (GED)
• Associates Degree
• Bachelors Degree
• Masters Degree
• Juris Doctor
• Doctorate Degree

04

Please indicate the field in which you have earned your degree in:

05

Indicate the full-time equivalent years of experience working in fiscal/financial services.

• No experience
• One Year
• Two Years
• Three Years
• Four Years
• Five Years or more

06

Do you have work experience in Higher Education?

• Yes
• No

07

Indicate where you have worked to obtain experience in the area of fiscal/financial services. What was the time frame? What was the employers name? Describe the work performed. This section is required.

08

Describe how you have demonstrated sensitivity and understanding in delivery of services and support to a diverse workforce and student population (diverse in terms of socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background). This section is required.

09

Indicate the level of knowledge and understanding of basic accounting and bookkeeping principles for recording and managing financial transactions.

• None
• Low
• Moderate
• High
• Very high

10

Indicate the level of knowledge and familiarity with the practices and terminology involved in maintaining accurate financial and statistical records.

• None
• Low
• Moderate
• High
• Very high

Required Question

Employer Pasadena Area Community College District

Address 1570 E. Colorado Blvd.

Pasadena, California, 91106-2003

Phone (626) 585-7388

Website https://pasadena.edu/hr