Accounting Technician II - Accounts Payable

Accounting Technician II - Accounts Payable

Salary

$48,746.83 - $69,220.52 Annually

Location

Spotsylvania, VA

Job Type

Regular Full-Time (Non-Exempt)

Job Number

02818

Department

Finance

Division

Accounting

Opening Date

09/16/2026

Closing Date

9/30/2026 11:59 PM Eastern

• Description
• Benefits

Spotsylvania County is committed to maintaining a drug free workplace. Employees are prohibited from manufacturing, distributing, possessing or using controlled substances such as marijuana. A positive drug test result, confirmed use or impairment can be subject to disciplinary action, up to and including termination in accordance with our personnel policies.

A positive pre-employment drug test will also disqualify a candidate for hire.

General Statement of Job

Under limited supervision, performs responsible accounting support and administrative work in the preparation, processing, maintenance, and verification of accounting documents and records. This is the second level of a three-level technical support series. Work that is process-oriented (moving transactions through a series of steps to maintain accounting records), where the employee codes transactions, resolves discrepancies, and balances accounts, distinguishes this class from the lower level. Working with related and less complex processes under established methods distinguishes this class from the next higher. Exercises independent judgment, discretion, and problem-solving in performing work that is frequently non-routine. Reports to the Accounting Manager.

Special Duties & Responsibilities

Accounts Payable:

• Reviews all invoices and compares them to purchase orders (if applicable) for accuracy. Verifies payment terms and processes payment.
• Reviews invoices to determine if tax should be paid and for the legitimacy of vendor and items purchased.
• Reviews monthly statements for past-due invoices. Locates past-due invoices or calls the vendor for a copy of the outstanding invoice.
• Reviews department-assigned account coding for accuracy.
• Reviews or posts subsidiary accounts payable batches to the general ledger.
• Responsible for two (2) check runs per month.
• Enters invoices into the financial system for payment.
• Voids and reissues checks upon request.
• Reviews and processes requests for check or wire payments for contributions to other entities, travel reimbursements, bonds, and payroll-related activity.
• Assists with the implementation and maintenance of the purchasing card program.
• Monitors purchase card transactions in need of data input or approval. Coordinates with personnel for completion of these transactions.
• Balances completed transactions with purchase card statements and issues payment.
• Reviews all applicable purchase card statements and receipts for legitimacy and to determine if expenditure meet County guidelines.
• Assists purchase card liaisons with credit card disputes and questions on usage.
• Researches and advises on potentially incorrect coding of invoices and purchase card transactions. Makes corrections as needed.
• Reviews vendors in the global vendor file, determines duplicate or inactive vendors for resolution. Ensures all vendors have appropriate W-9 documentation on file.
• Assists Accountants with the issuance of tax-exempt certifications upon request.
• Resolves invoice conflicts by communicating with vendors, personnel, and management.
• Researches and processes returned checks by coordinating with the various departments and processes adjusting journals to correct if needed.
• Assists other department personnel with information needed for grant reimbursement processing.
• Assists Accountants in the annual IRS 1099 process by researching and making the determination as to which vendors require a 1099.
• Assists with complex payables and internal control issues as required.
• Assists departments with questions and issues regarding the financial system.

Minimum Training & Experience

High School Diploma or equivalent, with supplemental college-level coursework in accounting and three (3) years of experience in accounting work with computerized systems; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Special Requirements

• Knowledge of bookkeeping principles, methods, and procedures.

• Knowledge of accounting practices and procedures.

• Knowledge of computer operations

• Knowledge of all necessary software systems to perform essential job duties, including word processing, spreadsheet, internet, database, email software, and the County's financial system. Must become proficient within three (3) months of hire.

• Ability to use accounting-office procedures, equipment, and machines.

• Ability to verify, allocate, and record business transactions to subsidiary accounts.

• Ability to calculate percentages, ratios, discounts, etc.

• Ability to apply policies, procedures, and guidelines to various accounting problems.

• Ability to collect and compile information from standard sources for inclusion in established report forms.

• Ability to concurrently perform multiple tasks.

• Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

• Ability to speak and/or signal to people to convey or exchange information. Includes receiving instructions, assignments, and/or directions from supervisors.

• Ability to read purchase orders, invoices, reports, correspondence, manuals, and handbooks.

• Ability to prepare purchase orders, invoices, correspondence, inventories, reports, etc., using proper format.

• Ability to apply common-sense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.

• Ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to understand government accounting terminology.

• Ability to utilize mathematical formulas; add and subtract totals; multiply and divide; decimals and percentages; and fractions.

• Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress.

• Ability to communicate professionally and respectfully.

PHYSICAL REQUIREMENTS

Must be physically able to operate a variety of automated office machines including a computer, calculator, copier, mailing machine, telephone, etc. Must be able to exert up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. The position is rated for Light Work. Requires the ability to inspect items for proper length, width, and shape. Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment. Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination. Does not require the ability to differentiate between colors and shades of color. Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving the nature of sounds by ear).

The following programs offered by Spotsylvania County provide our employees with benefits that promote employee health, well-being and financial stability, now and in the future. The Countys variety of comprehensive and competitive benefit programs* include:

Medical, Dental, and Vision Insurance

Flexible Spending Accounts (FSA)

Life Insurance

Opt-Out Program

Paid Holidays

Paid Leave

Sick Leave Bank

Supplemental Insurance Plans

Tuition Assistance Program

Retirement Plan

Deferred Compensation - 457 Plans

• Some benefits are exclusive to full-time employees. To learn more, please contact the Department of Human Resources.

Employer Spotsylvania County

Address 9104 Courthouse Road

P.O. Box 605

Spotsylvania, Virginia, 22553

Phone (540) 507-7290

Website http://www.spotsylvania.va.us