Accounting Technician

Position Information

Position Title Accounting Technician Position Number 184342 Salary Range $35,069.00 - $68,806.00 Hires at Minimum Position Type Classified Staff

Department Information

Ending Effective Date of Temporary Employment Department Controller's Office

Job Duties

Responsibility / Duty

Prepare invoices on all Grants for reimbursement by granting authorities, making sure invoices are prepared in accordance with each individual grant's guidelines. Responsible for all other expenditure reports and support documentation required by granting authorities. Payments (checks) received must be matched with corresponding invoices, pulled from invoice files, and presented to Fee Collection cashier. Payments received via (ACH/Wire) our bank statements are verified. Proper documentation is given to the Accounting Data Coordinator to draw down the funds. A Direct Cash Receipt entry is made to post payment to the appropriate fund in the Banner Financial System.

Calculate indirect cost for grants based on the approved indirect cost rate for each individual grant. Prepare the proper indirect cost journal entries on a monthly or quarterly basis according to grant regulations. Each month verify that indirect cost has been calculated correctly on all grant funds.

Approval of electronic requisitions for all agency, grant and restricted funds is done on a daily basis. Verify that the correct FOAP is used on the requisition, that adequate funds are available, and that items being purchased are allowed by granting agency and the University. Verify funding for Professional Service Contracts, and other miscellaneous charges to agency, grant and restricted funds. Maintain copies of backup documentation for each agency, grant and restricted fund as needed in separate and individual folders.

Work in conjunction with the Supervisor of Payroll and Grants to run biweekly Payroll Check Cycles using Evisions Intellecheck. Submit Positive Pay file using Capital One Treasury Optimizer website. Address any emails from Capital One in reference to Notification of Positive Pay Exceptions with the Payroll account.

Produce Labor Distribution reports using the Banner Finance system after each payroll (Academic, Biweekly, and Student). Review and verify all agency, grant and restricted funds for any discrepancies. Reports are then filed into each fund's corresponding folder to be used as back up documentation when invoicing the granting agency.

Verify funding and accuracy of all Professional Service Contracts before fully approved by the University. Encumber all Professional Service Contracts in the Banner Financial system to the appropriate fund. Receive memos from Faculty and/or Staff for authorization of Professional Service Contract payments, and grant stipends payments. Process Check requests and Credit Memos (such as Teacher Retirement contributions and Non-Resident Alien contributions) on appropriate forms for payment by Accounts Payable department. Verify payments for accuracy once check cycles have been processed.

Acquire proper information and forms required to set up new agency, grant and restricted funds. Compile this information on the proper forms in order for the Data Coordinator to assign a fund number in the Banner system. Send new fund information, and changes to existing funds, via electronic mail to the necessary departments and personnel on campus. Set up files on all new agency, grant and restricted funds, and file in numerical order. Provide a listing of grant end dates to Accounts Payable and Purchasing.

Confer with university personnel serving as Principal Investigators for grant funds, and the various granting agencies, in order to receive approved grant budgets. Set up approved budgets in the Banner Financial system with the correct revenue and account codes. Receive documentation from the Principal Investigator and/or the granting agency to revise the approved budgets, then enter those revisions into the Banner Financial system.

Percentage Of Time 60 Responsibility / Duty

Assist Faculty and/or Staff with answers to the Banner Financial system. Provide fund interpretations on various screens, as it may pertain to their particular fund.

Access Banner ePrint to obtain various reports that may be needed.

Assist the Supervisor of Payroll and Grants in verifying grant proposals and budgets, and notify the Vice President for Finance and Administration of any cash or in-kind matches that the university will incur.

At the beginning of each month, review agency and restricted Monthly Reports generated by the Assistant Controller for Accounting and Payroll. Responsible for manually entering monthly revenue generated by each fund into the Banner Finance system. Reports are then filed into each appropriate agency or restricted folder.

Provide requested documents to the Internal Auditor, State Auditor, and/or Federal Auditor as it relates to any agency, grant or restricted fund for the University.

Percentage Of Time 30 Responsibility / Duty

Assist Supervisor of Payroll and Grants in maintaining Professional Service Contract files, and with the preparation of reporting 1099s to the IRS. Assist individuals with answers to questions regarding 1099 information.

Operate various office equipment in the performance of assigned duties. Confer with the general public, employees, and students to obtain necessary information and answer routine questions. Collect information regarding checks for the purpose of stop payments and cancellations.

Cashier and other duties as needed in the Fee Collection Center during registration periods or as needed. Also assist in any 1098-T mail outs the Fee Collection Center may have.

Also responsible for other duties that may be assigned.

Percentage Of Time 10

Posting Detail Information

Minimum Experience Required

MINIMUM QUALIFICATIONS:

Three years of experience or training in accounting, auditing, bookkeeping, or financial operations or computations.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience.

Minimum Education Required Minimum Licenses Required Other Minimum Requirements

Applicants must complete the application in its entirety with an electronic signature and date.

Resumes will not be accepted as a substitute for the application.

If education and employment history are not completed, the application will be disqualified. Please include any current and previous employment at Nicholls State University. Personnel files are not pulled for application purposes.

Applicants claiming education as a substitution for work experience must have their Official College Transcripts delivered to the Human Resources Department at hr@nicholls.edu or emailed directly to Jennifer.Prejean@nicholls.edu prior to the job closing date. Unofficial transcripts are NOT accepted.

Test(s) Required

No Test Required.

Preferred Education Preferred Experience Preferred Licenses Other Preferred Requirements Physical Demands Employment Year Fiscal Year If Grant Period or Specified Period selected, please specify begin date If Grant Period or Specified Period selected, please specify end date Employment Basis Full-time Proposed Ending Date (for faculty and grant funded positions) Posting Date 08/26/2026 Closing Date 09/06/2026 Special Instructions to Applicants Quick Link for Postings <