BRIEF SUMMARY OF THE POSITION
Under general supervision, an Accounting Technician is generally involved in one or more of the support functions in the Finance Department. Depending on the particular job assignment, tasks may include: accounts receivable, reconciliation, accounts payable, financial reporting, data entry, deposits, refunds, etc.
EDUCATIONAL AND EXPERIENCE REQUIREMENTS
Any combination equivalent to sufficient experience, training and/or education to demonstrate the knowledge and abilities listed below. Typically, this would be gained through:
- Associate’s degree in Accounting and
- Three years of tasks related to the specific duties of this position;
- Or any other equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
Experience Equivalent: Four years of full charge bookkeeping or experience directly relevant to this position are equivalent to an AA degree. Experience used to satisfy the education requirement must be in addition to any other experience required for this position.
PREFERRED Education and Experience
- Experience with public sector desirable.
- Sufficient data processing background to operate the Authority’s computer equipment.
- Able to type accurately at a speed of 35 words per minute.
PREFERRED QUALIFICATIONS FOR THE POSITION
- Experience in a similar type work environment.
- Familiarity with audit procedures.
- Knowledge of HUD or other governmental accounting practices and procedures.
ESSENTIAL FUNCTIONS OF THE POSITION include but not limited to:
- Processes a variety of invoices and billing.
- Prepares and maintains accounting files for accounts payable/receivable, and/or collections and maintains related account journals.
- Provides support by receiving, reviewing and verifying financial documents and reports for accuracy and adherence to legal mandates, policies and operational guidelines.
- Posts and maintains various ledgers, vouchers and journals according to established account classifications related to assigned Housing Authority program(s).
- Prepares reports on the status of services, contracts, grants, entitlement and reimbursement programs, accounts receivable/payable and collection.
- Audits and reviews financial documents for accuracy and completeness; prepares basic monthly journal entries and cash receipt vouchers, and performs bookkeeping work such as posting to ledgers, journals and registers, and coding documents.
- Responds to requests for information and questions relating to accounts receivable/payable, collections from vendors, clients/tenants, landlords and representatives of other housing agencies; research account histories and other information and takes or recommends appropriate follow up action to clients and/or other department/agency staff.
- Assists in the preparation of a variety of reports including those required by Federal and State agencies; prepares mathematical calculations and verifies computations.
- Provides support by researching and resolving difficult problems independently through multiple records; takes initiative in anticipating or identifying problems or errors and follows up to resolve; forecasts impact of potential actions/decisions.
- Performs general ledger account review to determine accuracy and validity; and, prepares journal entries, including adjusting entries, affecting several subsystems of the departmental accounting system.
- Prepares adjusting and reversing entries for the department or for several specialized and complicated accounts within one or more companies/funds.
- Reconciles General ledgers, bank statements, logs and other fiscal records; reviews data to locate and determine cause of variances between accounting reports/statements and coordinates resolution.
MARGINAL FUNCTIONS REPRESENTATIVE TASKS
- Provide assistance and serve as back up to other finance department staff as needed.
- May be assigned additional professional duties and responsibilities.
WORKING ENVIRONMENT:
- Work schedule is Monday-Thursday 7:00 a.m. to 5:00 p.m.
- Subject to overtime and working weekend/holidays as needed
- Busy office environment, subject to frequent interruptions
PHYSICAL ABILITIES:
Manual dexterity of hands and fingers to enter data into computer and to operate office equipment; speaking to exchange information; sitting or standing for extended periods of time; pushing, pulling or lifting light objects; bending and reaching to store and/or retrieve files.