Accounts & Invoice Operations Administrative Coordinator

Accounts & Invoice Operations Administrative Coordinator

Company: HireNow Staffing (Direct Placement Partner)

HireNow Snapshot

HireNow Staffing is actively recruiting a detail-oriented Accounts & Invoice Operations Administrative Coordinator to support one of our valued client partners within the beauty industry.

This part-time, onsite contract opportunity is designed for an administrative professional who understands invoice processing, accounts-related workflows, ERP systems, payment processing, and accurate data entry. The selected candidate will work approximately 28 hours per week at the company's Los Angeles headquarters.

This is an English-language position. Korean bilingual skills are not required.

Key Responsibilities

• Collect, organize, file, and maintain invoices and supporting documentation.
• Enter invoice information accurately and consistently into the designated ERP platform.
• Submit and track invoices through established internal accounting workflows.
• Process and manage payments using Bill.com.
• Review invoice information for completeness and identify discrepancies requiring follow-up.
• Maintain organized electronic and physical financial documentation.
• Support purchase order and accounts-related administrative processes as assigned.
• Perform general administrative duties supporting day-to-day headquarters operations.
• Communicate professionally with internal stakeholders regarding invoice and payment documentation.

Required Qualifications

• 2–4 years of administrative experience, including exposure to accounts, invoicing, or financial administration.
• Practical experience working with an ERP or accounting platform such as SAP, NetSuite, Concur, or a comparable system.
• Familiarity with Bill.com and electronic payment workflows.
• Basic proficiency with Microsoft Excel.
• Strong data-entry accuracy and attention to detail.
• Ability to organize invoices, documentation, and multiple administrative priorities.
• Strong written and verbal English communication skills.
• Ability to work independently while supporting a collaborative office environment.
• Must currently reside within reasonable commuting distance of Los Angeles and reliably report onsite.

Preferred Qualifications

• Accounts Payable and/or Accounts Receivable experience.
• Experience processing purchase orders and related invoice workflows.
• Previous administrative experience within beauty, cosmetics, retail, consumer products, or a related industry.
• Stronger-than-basic Excel capabilities.
• Experience supporting accounting or Finance teams in a headquarters environment.

HireNow Package

Compensation:$22.00 per hour

Schedule: Approximately 28 hours per week | Flexible part-time schedule

Employment Type: Part-Time | Open-Ended Contract

Work Location: Onsite – Los Angeles, California

Language: English | Korean bilingual skills are not required.

Applicant Requirements: Candidates must be based within commuting distance of Los Angeles and able to work onsite as scheduled.

Start Date: The originally provided anticipated start date was July 6, 2026. Because that date has passed, current start timing should be confirmed during the hiring process.

HireNow Checklist

HireNow Staffing is recruiting an Accounts & Invoice Operations Administrative Coordinator who:

• Brings 2–4 years of administrative experience with exposure to invoicing or accounts-related responsibilities.
• Has hands-on experience entering and managing financial information within an ERP or accounting system.
• Understands invoice processing and electronic payment workflows.
• Is familiar with Bill.com and Microsoft Excel.
• Demonstrates exceptional accuracy when entering financial and invoice data.
• Can manage repetitive, detail-sensitive responsibilities without sacrificing quality.
• Lives near Los Angeles and can consistently fulfill the onsite schedule.

HireNow Standout Candidates

Candidates will receive the strongest consideration if they demonstrate:

• Direct Accounts Payable or Accounts Receivable support experience.
• Hands-on experience with Bill.com rather than general familiarity alone.
• Experience using SAP, NetSuite, Concur, or another established ERP/accounting platform.
• Knowledge of purchase order and invoice reconciliation workflows.
• Previous experience within beauty, cosmetics, retail, or consumer goods.
• Stable employment history demonstrating reliability in administrative or financial support positions.

HireNow Disqualifiers

The following will prevent candidates from moving forward:

• Jumpy resumes will not be accepted or interviewed.
• Less than two years of relevant administrative experience.
• No accounts, invoicing, or comparable financial administration exposure.
• No ERP or accounting-system experience.
• Inability to perform accurate and consistent data entry.
• Candidates unable to work approximately 28 hours per week.
• Candidates who cannot reliably report onsite in Los Angeles.
• Candidates who do not meet the core qualifications required for the position.

HireNow Staffing Disclaimer

HireNow Staffing is acting as a placement partner for this Accounts & Invoice Operations Administrative Coordinator contract opportunity. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview. Client-specific information will be shared only with qualified candidates during the interview process.

https://www.careers-page.com/hirenow-staffing-inc/job/V64XX568