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Accounts Payable Accountant

Brooklyn Botanic Garden

Brooklyn, NY

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JOB DETAILS
SALARY
$64,000–$80,000 Per Year
SKILLS
Accounting, Accounting Close, Accounting Policies, Accounting Software, Accounts Payable, Asset Management, Automation, Banking Services, Billing, Bookkeeping, Communication Skills, Corporate Policies, Cost Allocation, Customer Support/Service, Data Entry, Detail Oriented, Documentation, Establish Priorities, Finance, Financial Reporting, General Ledger Accounting, Industrial Relations, Insurance, Maintain Compliance, Microsoft Excel, Microsoft Word, Organizational Skills, Payment Processing, Presentation/Verbal Skills, Pricing, Problem Solving Skills, Process Improvement, Reconciliation, Record Keeping, Reimbursement, Spreadsheets, Supplier Relationship Management (SRM), Systems Administration/Management, Team Player, Time Management, Vendor/Supplier Relations, Writing Skills
LOCATION
Brooklyn, NY
POSTED
Today
Position: Accounts Payable Accountant

Department: Finance & Administration

Reports to: Controller

FLSA Status: Full-time, Exempt,Non-Union

Grade: 7

Position Description:

The accounts payable bookkeeper is responsible for Brooklyn Botanic Garden's full-cycle accounts payable process, ensuring timely and accurate processing of invoices while maintaining compliance with internal controls and accounting policies. This role plays a key part in safeguarding company assets, managing vendor relationships, and supporting financial reporting through proper accruals, reconciliations, and documentation.

Responsibilities:
  • Review incoming invoices for completeness, accuracy, and proper authorization.
  • Prepare and process weekly payment runs (checks, ACH, wire transfers).
  • Verify pricing, quantities, tax calculations, and payment terms.
  • Maintain strong internal controls to prevent duplicate or fraudulent payments.
  • Identify and escalate discrepancies and missing approvals.
  • Set up and maintain vendor records to ensure all documentation is updated, including W-9 forms, contact information, and banking details.
  • Ensure compliance with IRS 1099 reporting requirements and assist in year-end 1099 filing.
  • Respond to vendor inquiries regarding payment status or discrepancies.
  • Reconcile vendor statements and resolve discrepancies, including resolution of prior balances.
  • Resolve payment issues in a timely and professional manner.
  • Assist with month-end closing, including accruals and account reconciliations.
  • Ensure compliance with company policies, procedures, and approval hierarchies.
  • Maintain organized and accurate account payables files and records.
  • Support audits by providing required documentation.
  • Identify opportunities to improve AP processes and increase efficiency.
  • Support implementation or upgrades of accounting AP systems.
  • Assist in automation initiatives (invoice scanning, workflow approvals, etc).
  • Acts as liaison between vendors and Business Office.
  • Maintain all accounts payable reports, spreadsheets, and files.
  • Monitor outstanding checks and follows up with payees, where appropriate.
  • Serve as custodian of petty cash for reimbursement of expenditures made by staff.
  • Prepare Postage Cost Allocations.
  • Perform any other department or related duties or special projects as directed.
Qualifications:
  • Bachelor's degree and 4 to 6 years of experience, or the equivalent combination of education and experience
  • Knowledge of accounting and understanding of the general ledger and how they relate invoices
  • Working knowledge of MS Word and Excel
  • Proven facility in data entry, customer service, and problem resolution
  • Detail oriented
  • General ability to work independently and as a team
  • Excellent verbal and written communication skills
  • Should be self-motivated, able to prioritize and plan work activities, and use time efficiently
Compensation and Benefits
  • Salary Range: $64,000-$80,000

    Brooklyn Botanic Garden considers several factors when determining the appropriate salary to offer a candidate within the listed salary range. These factors include (but are not limited to), the scope and responsibilities of the position, a candidate's relevant work experience and education/training, prior union/ DC37 experience (for union positions), job skills, equity across the institution, as well as market and organizational considerations.
  • BBG offers a comprehensive benefits package including:
    • Health Insurance that begins the date of hire; employees are offered coverage through the City of New York's Office of Labor Relations and can choose from a variety of plans, some at no cost to the employee.
    • Dental/Vision/Prescription Benefits
    • Pre-Tax Benefits including flexible spending, dependent care, transit/parking accounts
    • CIRS Pension/401K/Life Insurance: BBG is a member of the Cultural Institutions Retirement System (CIRS) and offers a pension and 401K plan for eligible employees. Life insurance is provided through CIRS as well.
    • Life Insurance and Long-Term Disability Insurance
    • Generous Paid Time Off including sick time, vacation time, and 13 annual holidays
  • As a 501(c)3, BBG is a Public Service Loan Forgiveness (PSLF) Eligible Employer.
  • Museum Pass, which provides employees the opportunity to enter many museums in New York City for free
  • Free Garden admission for employee plus one guest
  • Employee discount at BBG's retail shop and food venues


To be considered for this position, please submit an application by clicking Apply below. Applications submitted without a résumé and cover letter will not be considered.

No telephone calls for position inquiries, please. Applicants with disabilities who need assistance with the online system, or who may require a reasonable accommodation during the application process, should contact Human Resources at hr@bbg.org.

Brooklyn Botanic Garden is an Equal Opportunity/Affirmative Action employer.

About the Company

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Brooklyn Botanic Garden

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