Accounts Payable Accountant, CSI

Accounts Payable Accountant

Job Description

Reports To: Controller

Direct Reports: None

Location: Pasadena, TX (Onsite)

ABOUT CSI

Control Solutions Inc. is a mid-sized, US-based, specialty chemical manufacturer with a long-standing tradition of providing effective and economical solutions to our customers in the Pest Control, Turf & Ornamental, Consumer Products and Professional Animal Health Care markets.

CSI is one of the fastest growing companies in the industry, and we are a subsidiary of ADAMA within the Consumer & Professional (C&P) Business Units, the 5th largest Agricultural Chemical company in the world! This thriving partnership enables us to not only offer the largest selection of products, but also to introduce innovative, differentiated products with combination chemistry and our exclusive access to the broadest array of active ingredients in the industry!

Job Summary

The Accounts Payable Accountant is responsible for managing the full-cycle accounts payable function, ensuring the accurate and timely processing of invoices, vendor payments, account reconciliations, and financial transactions. This role partners closely with internal stakeholders and external vendors to maintain strong financial controls, support month-end close activities, and ensure compliance with company policies and regulatory requirements.

The ideal candidate is a detail-oriented accounting professional with strong analytical skills, a commitment to accuracy, and a proactive approach to process improvement. This position plays a critical role in maintaining the integrity of financial records, supporting audits, and contributing to the overall efficiency and effectiveness of the accounting function.

Duties and Responsibilities

• Set up new vendors and acquire appropriate W-9 paperwork and maintain/archive official files accordingly
• Thoroughly examine invoices and ensure appropriate coding, signature approval and appropriate backup is attached
• Examine all invoices to ensure there has been no duplicate invoicing
• Sort, Code and Match Invoices as required for Purchase Orders
• Enter and upload invoices into Great Plains
• Prepare weekly electronic (ACH) and paper check runs ensuring all payments are vouchered and paid timely.
• Prepare and process electronic transfers ensuring all payments are vouchered in the AP system
• Record daily bank transfers into Great Plains.
• Post transactions to the appropriate ledger accounts
• Reconcile accounts payable General Ledger to subledger
• Reconcile bank accounts, understand reconciliation concepts, and reconcile to ERP system.
• Develop action plan and initiate follow-up for clearing outstanding checks in a timely manner - none over 6 months.
• Reconcile assigned balance sheet accounts timely and accurately.
• Research and resolve invoice discrepancies and issues
• Maintain and file vendor invoices ensuring they are complete and filed accurately in an organized manner and on a timely basis - within 2 weeks of payment.
• Review Great Plains vendor master files for accuracy and redundancy. Classify vendors to appropriate vendor type category.
• Correspond with vendors and respond to inquiries in a professional manner establishing effective relationships.
• Assist with month end closing assuring timely and accurate closing
• Provide supporting documentation for quarterly reviews and annual audits as requested
• Manage 1099 software database and process assuring timely and accurate reporting and filing with IRS
• Other duties as assigned

Qualifications:

• Associates Degree or equivalent Accounting experience. Bachelors degree a plus.
• Ability to effectively communicate with all levels of the organization and vendors.
• Analytical problem solving skills.
• Knowledge of general accounting procedures
• Advanced excel skills
• Accounts Payable experience
• ERP System experience. Microsoft Dynamics/Great Plains experience a plus.

Key Competencies:

• Ability to seek and accept frequent feedback
• Strong organizational skills.
• Attention to detail and accuracy
• Confidentiality
• Ability to work in a team environment
• Competency in profession
• Self Starter. Takes initiative and offers ideas to improve processes.
• Maintain a productive level of independence in daily work
• Ability to meet deadlines
• Ability to prioritize weekly assignments and daily work
• Consistently arrive on or before start time and be prepared to begin work at the scheduled start time
• Reflect a positive and service-oriented attitude

An essential element of Control Solutions, Inc. (CSI) culture is our commitment to diversity. CSI is an Equal Opportunity/Affirmative Action Employer. We consider applicants, and make all employment decisions, without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status. We are committed to recruiting and retaining the best talent in our industry.