Accounts Payable Accountant

Position Summary

This role is responsible for executing core accounts payable operations to ensure financial accuracy, integrity, and regulatory compliance. The position manages end-to-end AP processes including invoice processing, payment execution, reconciliations, journal entries, and vendor communication, while maintaining detailed documentation to support financial reporting and audit requirements.

The role also contributes to month-end and year-end close activities, performs both routine and complex reconciliations, and collaborates with internal and external stakeholders to maintain efficient, compliant operations. Additionally, this position provides guidance to junior staff and supports continuous improvement initiatives within the accounts payable function.

Responsibilities

Accounts Payable Operations

• Execute routine and non-routine accounts payable processes, including invoice processing, payment disbursements, and vendor communication.
• Reconcile vendor statements and resolve discrepancies, including some complex issues; escalate when necessary.
• Maintain vendor records, including statements and aging reports.
• Prepare and execute payment runs (check, ACH, and credit card/P-Card) ensuring accuracy and compliance.
• Perform and validate P-Card expense reconciliations and resolve discrepancies.
• Support onboarding activities by issuing corporate credit cards and setting up accounts.
• File 1099 tax forms and ensure proper collection and submission of required tax documentation.
• Build and maintain strong relationships with vendors, internal teams, and external stakeholders.

Financial Reporting & Close Activities

• Perform complex reconciliations between the accounts payable subledger and general ledger.
• Execute month-end and year-end close processes, including trial balances, adjusting entries, and schedules.
• Prepare financial reports, statements, and summaries for stakeholders and regulatory submission.
• Conduct preliminary financial analysis to identify trends and anomalies.

Compliance, Audit & Process Improvement

• Support audit and SOX compliance efforts by maintaining accurate documentation and responding to audit inquiries.
• Execute compliance-related tasks and ensure adherence to policies and procedures.
• Collaborate with stakeholders and cross-functional teams to improve AP processes and systems.
• Mentor and provide guidance to junior team members.
• Participate in special projects and additional duties as assigned.
• Support occasional evening or weekend work to meet deadlines or address urgent issues.

Required Skills

• Bachelor's degree and 5+ years of relevant accounting or accounts payable experience.
• Strong knowledge of GAAP, accounts payable processes, and bookkeeping best practices.
• Proficiency in general ledger accounting, journal entries, and account reconciliations.
• Experience with accounts payable software and ERP/accounting systems.
• Experience supporting audits and preparing required documentation.
• Knowledge of SOX compliance and regulatory reporting requirements.
• Familiarity with sales and use tax and unclaimed property filings.
• Strong analytical and research skills, with the ability to identify and resolve discrepancies.
• Strong stakeholder engagement and relationship management skills.
• Excellent communication and organizational skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to work independently, manage deadlines, and handle multiple priorities.
• Valid driver's license.

Preferred Skills

• Experience with ERP and financial systems such as JD Edwards, Oracle, QuickBooks, or similar platforms.
• Familiarity with AP automation tools and platforms (e.g., Bottomline, TAP).
• Experience working in regulated environments or industries with strong compliance requirements.
• Demonstrated experience mentoring junior staff or supporting team development.
• Exposure to process improvement initiatives within accounting or finance functions.
• Willingness and ability to travel occasionally.