Accounts Payable/Accounting Assistant

SUMMARY: Bookkeeping duties which include accounts payable invoice entry, preparation of general ledger entries, processing batches/invoices for daily disbursements, reconciliation of general ledger accounts, preparation of various monthly reports and other duties as needed.

Wage: $18.21 - $21.42

FTE: 1.0 Non-Exempt

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Accounts Payable - Responsible for processing vendor invoices and payment vouchers. This includes verifying payment voucher to supporting documentation, purchase orders/permits to vendor invoices, receipt of goods, and department approval for payment, pricing, discounts, account numbers, object codes and questioning payments which look inaccurate or inappropriate. Determine appropriate payment date and input invoice information into accounts payable computer system which leads to payment of invoice. Reviews outstanding credit memos and requests refund of credit when appropriate. Assist with determining 1099 vendors and annual 1099 reporting.
• General Ledger - Responsible for interpreting documents and information from various departments for creating and entering journal entries into computer accounting system. Monitors various general ledger accounts to insure accuracy of reporting and reconcile/balance out when needed. Assist with questions about general ledger accounts.
• Credit Card Reports - Lead Administrator for employee credit card program - review and process journal entry, and assisting with Credit Card Administration duties as needed.
• Travel Expense Reports - Responsible for reconciling employee travel expense reports.
• Monthly Reports - Prepare monthly reports for student activity funds, and employee and organization receivable statements. Backup Accounting Clerk duties, including check processing.
• Audit Requests -Assists with annual audit as it relates to accounts payable.
• State Regulations - Prepare Sales Tax returns for various states when due, prepare annual state registration/reporting.
• Gift Annuity and Life Insurance - Prepare and process payments as needed.

SUPERVISORY RESPONSIBILITIES:

• None

EDUCATION, EXPERIENCE and SKILLS:

• Education: Associate degree in accounting or equivalent experience.
• Experience: 2 or more years of bookkeeping experience is preferred.
• Understanding of accounts payable system
• Understanding of a general ledger system.
• General Office experience (telephone, filing, copier, fax, scan, email).
• Must be detail oriented and organized.
• Ability to research and problem solve.
• Ability to multi-task.
• Strong mathematical and analytical skills required.
• Must be able to work unsupervised.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, alumni, parents, and friends of the college

PHYSICAL DEMANDS and WORK ENVIRONMENT:

• Sedentary work: Involves sitting most of the time, but may involve walking or standing for brief periods of time; includes exerting up to 10 pounds of force occasionally and/or the ability to lift, carry, push, or pull, or otherwise move objects with a negligible amount of force. Pleasant; smoke-free, air-conditioned in summer, comfortably warm in winter.