Job Description
Accounts Payable Accounting Specialist II (Contract) - Remote
Remote Opportunity | 9/80 Schedule | Potential for Direct Hire
Important Requirement: U.S. Citizenship Required (No Dual Citizenship)
Are you an experienced Accounts Payable Accounting Specialist with a strong background in reconciliations, financial controls, and month-end close activities? We are seeking a detail-oriented professional to support the integrity of the accounts payable function while ensuring accurate financial reporting, compliance, and operational excellence.
This contract opportunity offers a fully remote work environment, a flexible 9/80 schedule, and the potential to convert to a direct hire position.
Position Summary
The Accounts Payable Accounting Specialist II is responsible for overseeing accounts payable subledger activities, balance sheet reconciliations, internal controls, and vendor-related financial transactions. This role collaborates closely with Accounting, Accounts Payable, Procurement, Receiving, Operations, and Finance teams to maintain an effective procure-to-pay process and ensure compliance with corporate and regulatory standards.
Key Responsibilities Accounts Payable Operations & Subledger Management
- Monitor accounts payable subledger activity to ensure accuracy, completeness, and compliance.
- Review invoice coding, supporting documentation, and approval workflows.
- Support AP processing activities while maintaining proper segregation of duties.
- Validate vendor setup, payment processing, and AP transactions in accordance with internal controls and procurement requirements.
- Prepare and reconcile AP-related balance sheet accounts, including:
- Accounts Payable Trade
- Goods Received Not Invoiced (GRNI)
- Vendor Advances
- Other payable-related accounts
- Research and resolve reconciliation discrepancies in partnership with cross-functional teams.
- Review GRNI aging reports and ensure timely resolution of unmatched receipts and invoices.
- Support monthly, quarterly, and annual close processes through accurate and timely deliverables.
- Maintain and enforce accounts payable internal controls, including SOX compliance requirements.
- Support internal and external audits by providing reconciliations, documentation, and process support.
- Ensure vendor payments, approvals, and documentation comply with company policies and regulatory requirements.
- Analyze AP discrepancies, GRNI issues, and recurring process challenges.
- Perform root-cause analysis and recommend corrective actions.
- Assist with process improvement initiatives involving Oracle, Deltek Costpoint, and Concur (T&E).
- Document procedures and help drive standardization, efficiency, and best practices across AP operations.
- Partner with Accounts Payable, Procurement, Receiving, Operations, Program Finance, and Accounting teams to resolve issues impacting financial reporting and vendor payments.
- Coordinate with payroll and accounting stakeholders when processes intersect.
- Communicate with vendors to support issue resolution and maintain positive business relationships.
- Bachelor's degree in Accounting, Finance, or a related field; equivalent experience may be considered.
- Minimum of 3 years of Accounts Payable, Accounting, or related financial experience.
- Strong account reconciliation skills, including experience with GRNI and AP-related accounts.
- Proficiency with Microsoft Excel, Outlook, and Word.
- Excellent analytical, problem-solving, organizational, and communication skills.
- Ability to handle confidential financial and vendor information with discretion.
- Experience with Oracle, Deltek Costpoint, and Concur.
- Knowledge of procurement, receiving, GRNI workflows, and accounts payable controls.
- Experience supporting internal or external audits.
- Background working in manufacturing, aerospace, defense, or other complex ERP environments.
- Experience working in multi-entity accounting organizations.
- Bachelor's degree and 3+ years of relevant experience, or
- 6+ years of progressive accounting and accounts payable experience in lieu of a degree.
- Fully remote work environment
- 9/80 flexible work schedule
- Opportunity to contribute to a complex accounting environment
- Potential for conversion to a direct hire position
- Collaborative and highly visible role supporting key financial operations
Apply today to join a team where your accounts payable expertise, reconciliation skills, and commitment to financial accuracy will make a meaningful impact.
Numbers & Facts
| Location | Jupiter, FL (Remote) |
| Industry | Other/Not Classified |
| Company Size | 100 to 499 employees |
| Year Founded | 1983 |
| Website | http://apollopros.com/ |
About Company
Apollo Professional Solutions was founded by Gayle A. Williams in 1983 as a technical staffing firm supporting New England aerospace companies. Today, Apollo has grown into a $40 million year company, with 5 regional offices nationwide that offers diversified support to industries that include: defense, military, aeronautical, civil, food & beverage, healthcare, marine, pharmaceutical and scientific industries, as well as local government. We are an equal opportunity employers, that is also certified as a Women’s Business Enterprise by WBENC as well as the State of Massachusetts (SOWMBA Office.)
Skills
- Accountingunmatched
- Accounting Closeunmatched
- Accounting Policiesunmatched
- Accounts Payableunmatched
- Aerospace and Defenseunmatched
- Analysis Skillsunmatched
- Balance Sheetunmatched
- Best Practicesunmatched
- Billingunmatched
- Code Reviewsunmatched
- Communication Skillsunmatched
- Contract Managementunmatched
- Corporate Complianceunmatched
- Corrective Actionunmatched
- Cross-Functionalunmatched
- Deltek Costpointunmatched
- Detail Orientedunmatched
- Documentationunmatched
- ERP (Enterprise Resource Planning)unmatched
- External Auditunmatched
- Financeunmatched
- Financial Complianceunmatched
- Financial Controlunmatched
- Financial Operationsunmatched
- Financial Reportingunmatched
- Financial Transactionsunmatched
- Internal Auditunmatched
- Maintain Complianceunmatched
- Manufacturingunmatched
- Microsoft Excelunmatched
- Microsoft Outlookunmatched
- Microsoft Wordunmatched
- Operational Supportunmatched
- Operations Managementunmatched
- Oracleunmatched
- Organizational Skillsunmatched
- Payment Processingunmatched
- Payroll Accountingunmatched
- Payroll Managementunmatched
- Problem Solving Skillsunmatched
- Process Improvementunmatched
- Procure to Pay/Purchase to Pay (P2P)unmatched
- Purchasing/Procurementunmatched
- Reconciliationunmatched
- Regulatory Complianceunmatched
- Regulatory Requirementsunmatched
- Root Cause Analysisunmatched
- Sarbanes-Oxley Act (SOX)unmatched
- Support Documentationunmatched
- Team Playerunmatched
- Time Managementunmatched
- Transaction Processing/Managementunmatched
- United States Citizenunmatched
- Work From Homeunmatched
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