Accounts Payable/Accounts Receivable Administrator

Description

Position Overview

The AP/AR Administrator plays a key support role within the Freight Forwarding operations team, managing a range of financial transactions and requests from regional teams. This position is responsible for ensuring accurate and timely recording of expenses and revenue, while facilitating urgent payments to critical supplier partners to maintain uninterrupted business operations.

Essential Job Duties & Responsibilities

• Process ad-hoc Accounts Payable and Accounts Receivable transactions as requested by Operations.
• Investigate and resolve posting discrepancies in the ERP system using appropriate transaction codes.
• Manage the Monday board to track requests and execute time-sensitive payments to essential vendors (e.g., ports, customs agencies, airlines, carriers).
• Generate weekly reports on open Purchase Orders and Sales Orders to provide visibility on outstanding items.
• Reconcile payments processed through third-party platforms, ensuring prompt and accurate entry into financial systems.
• Partner with the A/P Manager on month-end close activities related to the ERP and operational systems.
• Support invoice processing for warehouse operations through the Coupa platform.
• Perform other related job duties as assigned or required.

Required Qualifications

• Associate's degree in business, accounting, finance, or a related field.
• Minimum of 1-2 years of experience in a financial or accounting support role.
• Basic understanding of general accounting principles including debits, credits, accruals, and reconciliations.
• Familiarity with invoice processing platforms (e.g. Coupa).
• Experience working with ERP systems (e.g. SAP, Oracle).
• Proficient in Microsoft Office (Word, Excel, and PowerPoint) and Google Workspace.
• Strong attention to detail with the ability to shift priorities based on business needs.
• Strong interpersonal skills with excellent ability to communicate both verbally and written with internal and external partners.

Preferred Qualifications

• Bachelor's degree in business, accounting, finance, or a related field.
• Prior experience in Freight Forwarding or logistics operations.

Physical Requirements

This is largely a sedentary role requiring the physical ability to:

• Sit for prolonged periods of time at a desk while working on a computer.
• Use hands and fingers to operate a keyboard, mouse, and telephone.
• Speak and hear clearly in person, virtually, and over the phone.
• Occasionally stand, walk, reach, stoop, or lift up to 10 pounds.

Pay, Benefits and More:

• Salary: Your base pay is one part of your total compensation package. We anticipate this role to pay a base salary range of $25.00-26.00 per hour, but actual base pay will depend on the successful candidate's skills, qualifications, and experience
• Competitive compensation package
• Full health insurance (medical, dental and vision), 401(k), Life insurance, tuition assistance, PTO and MORE!
• Growing company with a performance record that continues to climb!
• Open-door work environment
• High Performance culture with a focus on a growth mindset where continuous improvement is embraced
• Opportunities for advancement!

Work Environment

This position operates in a professional office environment. The role routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets, and printers. The work environment is typically quiet to moderate in noise level and is climate controlled.

Location/Remote Eligibility

This is a hybrid role based out of our Des Plaines, IL office. Regular, on-site presence is required 4 days per week in office and 1 day per week remotely or as otherwise directed by the company.

Schedule

Standard office hours at 8:30AM-5PM Monday through Friday. There may be flexibility regarding start and end times. Work hours may vary and may include evenings, weekends, holidays, and overtime based on business needs.

CJ Logistics About Statement:

CJ Logistics delivers integrated and multimodal logistics services, connecting every corner of the world via air, sea, and land. As a lead logistics partner (LLP), third-party logistics provider (3PL), and supply chain consultant, we help customers leverage supply chain management as a competitive advantage, reducing total system costs, transforming business processes, improving service, and facilitating growth and change. With a focus on social responsibility and sustainability through growth with customers and communities, we prioritize the well-being of the end consumer, our customers, and our employees. CJ Logistics is responsible for the North region, specializing in solutions for regulated industries such as food and beverage, consumer-packaged goods, healthcare and medical supplies, and tire and automotive.

CJ Logistics is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and or/harassment of any type, including but not limited to discrimination and or harassment based on race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military status, disability (physical or mental) medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additionally, CJ Logistics participates in the E-Verify program in certain locations.

This position is not eligible for visa sponsorship or support for work authorization.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Candidates must complete an application at:

https://jobs.jobvite.com/cjlogisticsamerica/jobs