Position Overview

We are seeking a detail-oriented and organized Accounts Payable / Accounts Receivable Specialist with experience working for a general contractor or construction company. The ideal candidate understands construction accounting terminology, job cost processes, subcontractor/vendor management, and is comfortable working in a fast-paced environment.
This role requires someone who is a self-starter, highly organized, dependable, and able to manage multiple priorities while maintaining accuracy and professionalism.

Key Responsibilities

Accounts Payable

• Process vendor invoices, subcontractor payments, and purchase orders
• Verify invoices against contracts, job cost codes, and approvals
• Manage lien waivers, W-9s, and subcontractor documentation
• Prepare and process weekly check runs and ACH payments
• Maintain organized AP files and records
• Maintain Notice to Owner logs

Accounts Receivable

• Prepare and submit customer invoices and progress billings
• Track receivables and follow up on outstanding payments
• Apply payments and reconcile customer accounts
• Assist with collections and account resolution
• Work closely with project managers regarding billing status and job costing

Construction Accounting & Administrative Support

• Maintain accurate financial records in QuickBooks
• Utilize Procore for project documentation, invoicing support, QuickBooks interface
• Assist with job costing, budgeting, and project financial tracking
• Communicate professionally with vendors, clients, subcontractors, and internal teams

Qualifications

• Minimum 2+ years of AP/AR experience, preferably in:
  • General contracting o Construction o Commercial or residential building industry
• Strong understanding of construction terminology and processes
• Experience with:
  • QuickBooks o Microsoft Excel o Job costing and construction billing
• Highly organized with strong attention to detail
• Ability to multitask and prioritize effectively
• Self-motivated and able to work independently
• Strong communication and problem-solving skills
• Reliable, professional, and team-oriented

Preferred Qualifications

• Experience with AIA billing
• Knowledge of permits, purchase orders, and subcontractor compliance
• Familiarity with project-based accounting
• Bilingual (English/Spanish) is a plus