Accounts Payable, Administrative Skills, Billing, Business Support, Data Entry, Fire Safety, Great Plains Product Family, Life Safety Systems, Multitasking, Office Management, Pricing, Procedure Development, Purchasing/Procurement, Reconciliation, Telephone Skills
Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking a Accounts Payable Admin for Firetrol's district office in Houston, TX.
Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures.
The successful candidate will oversee multiple administrative duties, which include:
- Answer incoming calls.
- Process vendor invoices, including matching to POs, verifying pricing, terms, and charges
- Review and enter invoices with correct vendor ID, GL coding, and approvals
- Maintain and organize A/P files and records
- Ensure payments are applied to the correct invoices
- Scan and email invoices to corporate for payment
- Investigate and resolve A/P issues, discrepancies, and material irregularities
- Review vendor statements and resolve past-due or incorrect items before submitting to corporate
- Correct reconciliation errors identified by corporate A/P
- Manage accounts payable using Great Plains and other programs
- Provide accurate data entry and assist the purchasing department as needed
- Offer professional administrative and clerical support to colleagues and supervisors
- Assist with general office tasks and other responsibilities to support the business
- Take on additional duties once familiar with systems and processes
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Firetrol Protection Systems Inc
For over 30 years, Firetrol Protection Systems has been creating a safe place to work, play, live, attend school or shop at the mall. Our team of dedicated professionals provides valuable protection against the potentially devastating effects of fire by designing, installing, inspecting and servicing modern fire suppression and life safety systems.
We are a national leader in providing the very latest in technology and services for fire protection, suppression and alarm systems and equipment.
Our products and services include Fire Alarm and Detection Systems, Wet and Dry Sprinkler Systems, Alarm and Detection Control Panels, Heat, Smoke and Gas Sensors, Automatic Fire Pumps, Monitoring Services, Special-Hazard Fire Suppression Systems, Monitoring Service, Backflow Prevention Systems and other related services and products.
Firetrol Protection Systems has been the Southwest’s leading fire protection and life safety company for over 30 years. Our full service company designs, installs, repairs, services, and inspects a wide variety of fire suppression and life safety systems.