Accounts Payable/Administrative Assistant

id='p644_'>Accounts Payable/Administrative Assistant JobID: 644

Position Type:

Secretarial/Clerical/Accounts Payable

Date Posted:

7/22/2026

Location:

District Offices

Date Available:

ASAP

Closing Date:

Until Filled

Additional Information: Show/Hide

TITLE: ACCOUNTS PAYABLE

QUALIFICATIONS:

• High School diploma; courses in bookkeeping, accounting, and business mathematics. College degree preferred.
• Minimum experience as determined by the board.
• Effective bookkeeping skills and demonstrated proficiency in data processing and the use of automated office equipment and software packages.
• Experience with NJSLEDSand Genesis Student Information System preferred.
• Good interpersonal and communication skills. High level of interpersonal skills required to interact with employees, leaders, vendors, and others.
• Required criminal history check and proof of U.S. citizenship or resident alien status

REPORTS TO: School Business Administrator

JOB GOAL:

To assist in the administration of the district's business operations so as to provide the maximum services for the financial resources available, with a high degree of responsibility, discretion, and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the office.

JOB FUNCTIONS AND RESPONSIBILITIES:

• Control and recording of all requisitions, purchase orders and bills for payment and preparation of related reports.
• Assure district adherence to purchasing and state contract laws in the performance of purchasing activities.
• Prepare and enter purchase orders.
• Prepare invoices for payment in accordance with New Jersey statutes and Board policy.
• Review invoice batch and edit reports to ensure that payment is accurate, valid, and appropriate.
• Review the Aged Open Invoice Report on a monthly basis for aged invoices that need to be paid.
• Review the Open Purchase Order report for the validity of the Purchase Orders and recommend the closing and finalization of Purchase Orders.
• Reconcile the Aged Open Invoice Report to Accounts Payable account in the General Ledger.
• Manage prior year open purchase orders.
• Match checks with invoices.
• Mail checks following board approval.
• Verify 1099 data and confirm recipients.
• Perform any other job-related duties as assigned by the Board Secretary/Business Administrator or Superintendent or as requested by policy or regulation.
• Prepares and submits student based reports for NJSLEDS.
• Prepares reports from Genesis that support grant submissions.

SALARY & BENEFITS: Salary range: $58,000-$60,000. Full benefits available. State Pension eligible.