At Resource Center, we are dedicated to empowering the LGBTQIA+ community and all people living with HIV/AIDS. We are committed to healing and transforming our community, with the goal of achieving recognition and equal rights for all LGBTQIA+ people. An organization that started in 1983 as a grassroots service for people with HIV/AIDS has grown into a trusted provider of LGBTQIA+ services in a safe, affirming environment.Reports to: Accounts Payable and Payroll ManagerPosition OverviewThe Accounts Payable Coordinator plays a vital role in the accounts payable process by managing the receipt, processing, and workflow of invoices and credit card transactions, utilizing purchase orders and spend management within Sage Intacct. This entry‑level position is responsible for maintaining accurate vendor records, reconciling statements, and providing support to the Accounts Payable & Payroll Manager in ensuring the timely and accurate processing of accounts payable.Job Duties & ResponsibilitiesCollect and organize invoices received via a centralized email address or physical mailScan and digitize invoices for electronic processing when necessaryMonitor and maintain the AP workflow process to ensure all invoices are properly routed, approved, and returnedSupport staff in utilization of Purchase Orders ensuring they are organized and resolvedCoordinate with Budget Manager to ensure proper budget approval of expenditures through spend managementImport approved invoices into the accounting system for payment processingAssist with the collection and workflow of agency credit card chargesEnsure proper documentation and approvals for credit card transactionsMaintain and update vendor records, including addresses and bank informationReconcile vendor statements to ensure accounts are up-to-date and discrepancies are resolvedConduct invoice and payment research on vendor inquiriesRespond to vendor inquiries and resolve issues related to invoices, payments, and account statusCollaborate with other departments to address discrepancies or missing documentationProvide general support to the Accounts Payable & Payroll Manager as neededAssist with the accurate posting of accounts payable transactions to the general ledgerAssist in the creation and management of AP technology and software toolsEnsure compliance with organizational policies and procedures for financial transactionsJob Requirements & QualificationsHigh school diploma or equivalent required; college accounting coursework helpfulPrevious administrative or clerical experience, preferably in AP or accounting, is a plusFamiliarity with accounting systems and workflows is desirableStrong organizational and time‑management skillsAttention to detail and accuracy in data entry and record‑keepingEffective written and verbal communication skillsProficiency in Microsoft Office, particularly Excel, and other office softwareAbility to learn and adapt to new accounting software and systems#J-18808-Ljbffr