JOB SUMMARY:
The primary responsibilities of this role are entering new vendors into McLeod and Great Plains Dynamics, processing payments, and monitoring expenses by receiving, processing, verifying, and reconciling invoices. The candidate must be analytical, capable of multitasking, and possess the ability to operate in a fast paced environment. The candidate must be able to operate a personal computer, web browser, Microsoft Office Excel, Word and Outlook, facsimile machine, multi-line telephone system with voice mail, photocopier, and miscellaneous office equipment and accessories customarily used in an office environment. DUTIES AND RESPONSIBILITIES:
1. Interacts and communicates with fellow employees and vendors in an accurate, courteous, and professional manner in person, by email, and on a telephone.
2. Verify that transactions comply with financial policies and procedures.
3. Receive and verify invoices and requisitions for goods and services.
4. Charge expenses to accounts and costs centers by analyzing invoice/expense reports.
5. Pay vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing purchase order amendments.
6. Ensure that vendor invoices are entered and payment processed in the appropriate accounting month and in a timely manner.
7. Pay employees by receiving and verifying expense reports and requests for advances.
8. Maintains accounting ledgers by verifying and posting account transactions.
9. Maintains accurate and organized records.
10. Prepare batches of invoices for data entry.
11. Enters, maintains, and retrieves information from computerized and written records and files of the Accounting Department including, but not limited to, new vendor setup forms, vendor invoices and company invoices.
12. Additional duties as assigned. EXPERIENCE AND SKILL REQUIREMENTS: - College degree with a concentration in accounting or business is preferred.
- Three to Five (3-5) years of prior Accounts Payable experience.
- McLeod Transportation Software experience preferred
- Great Plains experience a plus
- Must have proven ability with MS Excel, MS Word, and MS Outlook.
- Must have excellent communication skills.
- Must possess the ability to multitask and work in a past paced environment.
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