Accounts Payable Analyst

Boston Medical Center

Boston, MA

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JOB DETAILS

SKILLS

Accounts Payable, Analysis Skills, Billing, Communication Skills, Database Administration, Database Backup, Documentation, Expense Analysis, Financial Systems, Information Technology & Information Systems, Lawson GL, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Order Supplies, Patient Assessment, Printing, Problem Solving Skills, Process Flow, Process Improvement, Property Maintenance, Purchase Orders, Reconciliation, Supply Chain, Systems Maintenance, Time Management, Training/Teaching, Transaction Processing/Management, Vendor/Supplier Selection

LOCATION

Boston, MA

POSTED

30+ days ago

POSITION SUMMARY:

The Corporate Accounts Payable (AP) Analyst is responsible for day to day activities that support invoice approvals and payments for all entities in the BMC Health System. The AP Analyst will ensure invoices are paid on time, resolve issues with invoices and approvals, enter credits, and maintain vendor data. The AP Analyst performs duties in support of the Corporate Accounts Payable purpose of paying vendors to ensure there is no interruption of supplies or services that would affect care, while also enforcing policies and ensuring that the Health System's cash is appropriately administered.

Accounts Payable Analysts enters and distribute invoices in the departments many different systems and process flow to ensure invoice transitions properly. Analyst reconcile statements, and review other communications to responsible parties. AP Analyst will send invoices with clear chain of approval through approval process, research in the financial system to acquire data to process any unresolved invoices, Purchase Order, and Expense transaction. Analyst is to respond to questions from staff/end users in the Health System. Communicate clearly and professionally, re-route invoices if the original approver indicates a different cost center should be used. Resolve or assist in resolving issues if an invoice is rejected. Work with the end user and vendor if there are discrepancies, work with the vendor if the invoice should be voided, prepare checks for mailing, enter credits when received or from statements, work with buyers to resolve any mismatch issues on purchase order invoices. Create and/or update department procedural documentation, share the workload when a team member is off.

Additionally, analysts may have further responsibilities such as creating vendor uploads for vendors with multiple line charges, maintaining the vendor database, uploading, printing, and preparing patient refund checks for mailing, collecting and updating vendor data as needed for annual 1099 issuance and Abandoned Property preparation, and general department support. Provide organization training on the Accounts Payable Invoice process flow, transaction approval process flow, and unresolved issue reporting to our Financial Information Systems department to maintain the organizations system required data. Perform other special projects and duties as assigned by management.

Position: Accounts Payable Analyst

Department: Corporate Accounts Payable

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

All Accounts Payable Analysts will have the following responsibilities:

Entering and distribute invoices, statements, and other communications to responsible parties. Send invoices with clear chain of approval through approval process. Research in the financial system and, if needed, contact vendors to determine who should approve if the invoice does not clearly state.
Provide training on the accounts payable system and processes.
Serve as an expert in AP related policies for those outside of AP. Respond to questions from staff/end users in the Health System. Communicate clearly and professionally.
Re-route invoices if the original approver indicates a different cost center should be used.
Assist in resolving issues if an invoice is rejected. Work with the end user and vendor if there are discrepancies. Work with the vendor if the invoice should be voided.
Prepare checks for mailing.
Enter credits when received or from statements.
Work with buyers to resolve any mismatch issues. Make recommendations for process or other improvements to avoid future mismatches.
Create and/or update department procedural documentation.
Share the workload when a team member is off.
Abandoned Property reconciling and preparation
Outstanding checks review and reconciliation
Other special projects and duties as assigned.

Analysts may have some of the following responsibilities in addition to those above.

Create vendor uploads for vendors with multiple line charges. Where no charge code is provided, research what department to charge in the financial system or in AP documentation.
Maintain the vendor database: Ensure backup information provided is adequate and data entered is accurate. Follow department guidelines for naming conventions. Work with Supply Chain when appropriate to classify new vendors.
Upload, print, and prepare patient refund checks for mailing.
Collect and update vendor data as needed for annual 1099 issuance.
General department support - order supplies, meeting minutes, provide tax-exempt certificates and W9s, etc.

JOB REQUIREMENTS

EDUCATION:

Bachelor's degree preferred

EXPERIENCE:

3-5 years in an Accounts Payable function

KNOWLEDGE AND SKILLS:

Ability to use Microsoft Office suite, including Outlook, Word and Excel.
Knowledge of Lawson/Infor General Ledger system preferred.
Ability to learn and use the system effectively, required.

Req id: 29248

About the Company

Boston Medical Center

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