Accounts Payable Analyst

Position Summary:

The Accounts Payable Analyst is responsible for ensuring the accurate and timely processing of vendor invoices, employee expense reports, and payments. This role involves analyzing financial data, reconciling accounts, resolving discrepancies, and supporting the month-end close process. The ideal candidate will have strong attention to detail, excellent organizational skills, and a solid understanding of accounting principles.

Key Responsibilities:

• Review, code, and process vendor invoices, purchase orders, and expense reports in accordance with company policies.

• Perform three-way match verification (invoice, purchase order, receipt) to ensure accuracy.

• Prepare and process weekly check runs, ACH payments, and wire transfers.

• Reconcile accounts payable transactions and resolve discrepancies with vendors or internal departments.

• Maintain vendor files, including W-9 forms and payment terms, ensuring compliance with company and IRS regulations.

• Assist with month-end closing by preparing accruals and reconciling AP-related general ledger accounts.

• Support annual 1099 preparation and reporting.

• Analyze AP trends, aging reports, and cash flow requirements to provide insights to management.

• Participate in process improvement initiatives to enhance efficiency and accuracy in AP operations.

Qualifications:

• 3+ years of experience in accounts payable or general accounting.

• Strong understanding of GAAP and accounting processes.

• Proficiency in ERP systems (such as SAP, Oracle, NetSuite, or Microsoft Dynamics).

• Advanced Excel skills (pivot tables, VLOOKUPs, data analysis).

• Excellent analytical, communication, and problem-solving skills.

• High level of accuracy, confidentiality, and attention to detail.

Preferred Qualifications:

• Experience in a multi-entity or high-volume AP environment.

• Knowledge of expense management or automation software (e.g., Concur, Tipalti, AvidXchange).

• Experience with vendor management and process improvement initiatives.