Accounts Payable Analyst

Location: San Rafael, CA (Hybrid – 2 days onsite per week)
Pay Rate: $35/hour
Duration: 1-Year W2 Contract (Potential to Extend or Convert)

About the Opportunity

We are seeking an Accounts Payable Analyst to join a collaborative finance team supporting a high-volume Accounts Payable operation. This role is ideal for someone with strong reconciliation skills, attention to detail, and experience working in a large corporate environment processing significant invoice volumes.

The ideal candidate will have experience supporting high-volume AP functions (5,000+ invoices per month), resolving invoice discrepancies, and partnering cross-functionally to improve processes and ensure accurate financial reporting.

Key Responsibilities

• Perform account reconciliations and resolve discrepancies across Accounts Payable and related accounts.
• Review and process complex AP transactions while ensuring compliance with company policies and internal controls.
• Investigate invoice and supplier issues, determine root causes, and coordinate resolution by submitting and tracking IT tickets while partnering with internal stakeholders.
• Serve as backup support for the AP Mailbox Coordinator as needed.
• Assist with month-end close activities, including account reconciliations, variance analysis, and clearing outstanding discrepancies.
• Analyze AP exceptions, identify recurring trends, and recommend process improvements.
• Support the AP Manager with reporting, workflow optimization, and continuous process improvement initiatives.
• Develop and maintain documentation for AP reconciliation procedures and best practices.
• Participate in special projects and additional accounting tasks as assigned.

Qualifications

• 1–2 years of Accounts Payable experience.
• Experience working in a large, well-established organization with high invoice volume (5,000+ invoices per month) strongly preferred.
• Strong understanding of accounting principles and Accounts Payable processes.
• Knowledge of internal controls, including segregation of duties, approvals, and compliance.
• Excellent analytical, problem-solving, and organizational skills.
• Ability to diagnose issues, identify root causes, and implement effective solutions.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with Oracle and/or SAP is a plus.

Education

• High School Diploma required.
• Bachelor's degree in Accounting, Finance, or a related field preferred.

Ideal Candidate

We're looking for someone who thrives in a fast-paced, high-volume environment and enjoys solving problems, improving processes, and collaborating across teams. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities while maintaining a high level of accuracy.