Accounts Payable Analyst

Accounts Payable Analyst
Location: San Rafael, CA (Hybrid Tu/Thu on-site)
Pay: $30 $33 / HR
6-month W2 assignment (potential to extend / convert)

Our client is a global biotechnology company focused on developing and delivering innovative therapies for patients living with serious and life-threatening rare genetic diseases. They are seeking a highly organized Accounts Payable Coordinator to support the Accounts Payable team by managing daily operational workflows, vendor communications, and invoice processing activities. This role will serve as a central point of coordination for the AP function, ensuring inquiries are addressed promptly, invoices are processed efficiently, and internal stakeholders receive timely support.
The ideal candidate is detail-oriented, proactive, and comfortable managing a high-volume inbox while collaborating with analysts and internal teams to ensure smooth accounts payable operations.
Key Responsibilities
AP Inbox Management

• Serve as the primary owner of the AP email inbox, reviewing and managing incoming emails daily.
• Respond to general inquiries from vendors and internal stakeholders in a timely and professional manner.
• Route emails to the appropriate AP analyst when the message is part of an existing thread or requires a more complex response.

Escalation Monitoring & Communication

• Review incoming inquiries to identify potential escalation risks and notify the appropriate team members as needed.
• Provide visibility to the Senior AP Manager when issues appear to be escalating.
• Send acknowledgement responses when inquiries require additional time to resolve.

Physical Mail Processing

• Scan and route mailed invoices to the processing team for entry.
• Review vendor statements and distribute them to the appropriate analyst when necessary.
• Proactively communicate with vendors who send physical invoices to request that future invoices and statements be submitted electronically.

AP Team Support

• Serve as a backup resource for AP analysts during absences or high-volume periods.
• Assist with various operational tasks to ensure continuity of AP processing.

Financial Disclosure & Audit Support

• Support financial disclosure requests from the Regulatory team.
• Assist with escheat audit fulfillment and coordinate with the tax team when requests arise.
• Review findings with the Senior AP Manager upon completion.

Invoice Processing

• Enter various invoice types into the system as instructed, including:
  • Refunds
  • Credit and debit notes
  • Disbursement requests
  • Tax payments
• Support the AP team with additional invoice processing tasks as needed.

Qualifications

• Experience in Accounts Payable, Finance, or Accounting support preferred.
• Strong organizational skills and attention to detail.
• Ability to manage a high-volume inbox and prioritize tasks effectively.
• Strong communication skills when interacting with vendors and internal stakeholders.
• Ability to work independently while collaborating with a team in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Outlook, etc.); experience with ERP/AP systems is a plus.

Please submit your resume in Word or PDF format to be considered.