Accounts Payable and Accounts Receivable Accountant
We have an opening for an Accounts Payable and Accounts Receivable Accountant who will be responsible for supporting the Accounts Payable/Payroll Manager and Controller with all Accounts Payable and Accounts Receivable processes. Dutiesinclude reviewing and processing vendor invoices; reviewing staff credit card reconciliations; processing and maintaining all new vendor paperwork; and conducting weekly check runs and wire transfers. Also assists with general ledger reconciliations.
Accounts Payable
- Daily sorting of incoming vendor invoices.
- Preparation and distribution of invoices for department review, coding, and approval into DocuPeak software portal.
- Detailed review of department-approved invoice/documentation support for accuracy of account code distribution, business purpose and approvals.
- Process weekly check run for timely disbursement of all payables.
- Initiate wire transfer information for foreign payments.
- Follow-up on invoices not returned to Accounting, including vendor follow-up and invoice discrepancies and issues requiring resolution.
- Department liaison for Museum Store's accounts payable process.
- Update Accounts Payable procedures on an as needed basis.
- Process and maintain all new vendor paperwork, foreign and domestic and responsible for filing.
Cash and Accounts Receivable
- Handle and process all cash, checks, and credit card receipts. Deposit checks via remote scanner and record transactions.
- Receive, review, and upload check batches from Development department into general ledger.
- Generate invoices for accounts receivable with all departments. Monitor and age outstanding balances. Provide monthly aged accounts receivable report to Controller and Senior managers.
- Order cash and change from the bank for Retail Experience and Visitor Experience and other departments as needed.
- Responsible for organization of cash transactions at all fundraising events. Provide instructions for staff and volunteers for handling cash on an as needed basis. Organize and monitor cash controls.
- Maintain and record rental activities for the museum including depositing funds, creating invoices, and recording monthly journal entry to recognized earned revenue.
- Record invoices in accounting system and monitor collections.
General Ledger and Other Accounting
- Responsible for various monthly and annual balance sheet account reconciliations, including all bank accounts.
- Work with Development to reconcile Development Reports (Raisers Edge) with the general ledger (NetSuite) monthly.
- Prepare journal entries outlined on the monthly close checklist.
- Reconciles admission revenue with Tessitura (CRM).
- Reconcile store revenue.
General
- Prepare monthly sales tax reports for Retail Experience. Provide support for review and submission by Controller each month.
- Prepare and maintain schedules for annual financial statement audit in assigned area of responsibility.
- Responsible for reviewing all staff credit card reconciliations. Prepare and process data export of credit card transactions from GRAM (credit card database) for posting to General Ledger.
- Maintain Tax Exempt certificate with local businesses.
- Other accounting duties and responsibilities as assigned by Accounts Payable/Payroll Manager.
Qualifications, Knowledge, Skills, and Abilities
- 2-3 years accounting or related experience.
- Excellent working knowledge of MS Excel and familiarity with accounting software applications.
- Strong analytical, problem solving, and decision-making capabilities.
- Excellent verbal and written communication skills; ability to present information confidently.
- Excellent organization, program management, planning, and administrative skills, with ability to prioritize and coordinate multiple activities to meet deadlines.
- Proven ability to work independently as well as effectively with senior management and colleagues at all levels.
- Strong attention to detail and proven ability to work accurately and precisely.
- Ability to maintain a strict level of confidentiality, discretion, judgment, tact, and diplomacy in all matters.
- Ability to operate data processing and other office equipment.
- Ability to perform occasional light lifting.
- General mobility throughout the museum.
Benefits of Working at the MCA Include:
- Individual and MCA-provided retirement savings plans.
- Paid time off.
- Pre-tax, reduced rate parking and Ventra/Metra benefits.
- Free admission to MCA exhibitions for yourself and guests.
- Free admission to many special and member events.
- Reduced price tickets to MCA Stage performances.
- Discounts on dining in Marisol and in our award-winning MCA Store.
- Access to our onsite library.
- Opportunities to attend curator-led staff tours.
- Free or discounted admission to many other cultural institutions across the United States.
Full-time staff are also eligible for a robust benefits package that includes health, dental, and vision insurance plus free life, AD&D, short-term and long-term disability insurance.
This position is part of a bargaining unit represented by AFSCME Council 31.
This is a Full time position with a Monday through Friday 9am to 5pm schedule; with occasional additional hours as required by activity in department. This position is eligible for hybrid work arrangement per the Remote Work Policy. 40 hours per week.