Accounts Payable and Receivable Specialist

Position Main Responsibilities:

• Maintain vendor database, set up new vendor accounts and make updates as they occur
• Contact vendors regarding orders with shortages, overages, returns and defective supplies and equipment
• Research, develop, and manage purchasing systems and practices for the district
• District-wide purchasing as needed
• Serve as a resource for district wide staff as it relates to purchasing
• Maintain accurate filing system of all invoices and payments to vendors
• Manage payment processing to comply with due dates or discount periods
• Receive, verify and distribute invoices
• Verify that transactions comply with financial policies and procedures
• Maintain purchasing programs
• Manage postage meter and services
• Manage e-Commerce ordering
• Assist the Business Manager in developing and maintaining district purchasing policies and guidelines
• Train new and current employees on the purchasing system and procedures. Keep all staff updated on system enhancements and changes to purchasing procedures
• Review and process check requests and employee reimbursements
• Oversee ACH and credit card payment processes
• Manage and maintain W-9 records
• Responsible for 1099 activities, which include proper vendor setup and year-end reporting
• Assist in year-end Accounts Payable processes including but not limited to: closing out purchase orders and assisting auditors in year-end audit
• Prepare monthly voucher reports for distribution to Finance Committee and other requested reports
• Sort daily mail
• Process bank deposits, enter/upload cash receipts transactions, assigning appropriate account codes
• Process payments to game officials
• Calculates private school parent transportation
• Works closely with Business Manager regarding policies, procedures and accounting standards
• Collaborates to achieve project completion (current projects, future automation) and support Business Office needs
• Perform other duties as assigned by Business Manager or as appropriate to the job assignment

Benefits Include: Wisconsin Retirement System, 403(b) plan, Health Insurance, Dental Insurance, Life Insurance, Long-Term Disability Insurance, Sick Leave, Personal, and Vacation.

The School District of Cambridge is an equal opportunity employer and does not discriminate in employment against properly qualified and eligible individuals by reason of their race, color, national origin, ancestry, political affiliation, citizenship, religion, sex, age, handicap, disability, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability, membership in the national guard, state defense force, or any other reserve component of the military forces of the United States or Wisconsin, arrest record, conviction record not substantially related to a person''s job or activity in school, or the use of lawful products by individuals off school premises during non-working hours, as required by Wisconsin Statute 118.12, 118.13 or any other basis prohibited by applicable federal, state or local law. This policy also prohibits discrimination as defined by Title IX of the Education Amendments of 1972 (sex), Title VI of the Civil Rights Act of 1964 (race and national origin), and Section 504 of the Rehabilitation Act of 1973 (disability).

Notice to applicants: If you require accommodation(s) in the application and/or interview process, please inform us.