Accounts Payable (AP) Specialist

Accounts Payable (AP) Specialist

Overall Job Summary

This role is responsible for the efficient and timely payment of all invoices. AP Specialist will provide administrative support by processing, verifying, and reconciling invoices. This role is responsible for various Accounts Payable (AP) administrations, including examining incoming mail/invoices and rerouting appropriately, ensuring proper approvals or receipts, preparing documents for invoice processing. Prioritize and analyze vendor invoices, ensuring maximum cash discount potential.

Essential Duties and Responsibilities (Min 5%)

• Review all invoices for appropriate documentation and approval prior to payment and take appropriate steps for exceptions.
• Prioritize and process all invoices, ensuring maximum cash discount potential.
• Administration/trouble shooting of vendor portal and timely resolution of inquiries.
• Work cross-functionally with other departments, as needed.
• Respond, research, and resolve a variety of routine internal and external inquiries, debit memos, invoice/check information, and vendor disputes.
• Provide customer service by working with vendors directly, answering all inquiries/requests they send in via email, and sometimes telephone or teams meetings.
• Other duties as assigned

Required Qualifications

Experience: 0 - 3 years' data entry or imaging related experience in a high volume AP department.

Education: High school diploma / GED required. Associates degree preferred. Any suitable combination of education and experience will be considered.

Preferred knowledge, skills or abilities

• SAP experience a plus.
• Familiarity with computers
• Experience with Microsoft Windows software applications.
• Attention to detail.

Working Conditions

• Normal office working conditions

Physical Requirements

• Sitting
• Standing (not walking)
• Walking
• Kneeling/Stooping/Bending
• Reaching overhead
• Lifting 50+ pounds

Disclaimer

This job description represents an overview of the responsibilities for the above referenced role. It is not intended to represent a comprehensive list of responsibilities. A team member should perform all duties as assigned by his/ her supervisor.

Company Info

At Tractor Supply and Petsense by Tractor Supply, our Team Members are the heart of our success. Their dedication, passion, and hard work drive everything we do, and we are committed to supporting them with a comprehensive and accessible total reward package. We understand the evolving needs of our Team Members and their families, and we strive to offer meaningful, competitive, and sustainable benefits that support their well-being today and in the future.

Our benefits extend beyond medical, dental, and vision coverage, including company-paid life and disability insurance, paid parental leave, tuition reimbursement, and family planning resources such as adoption and surrogacy assistance, for all full-time Team Members and all part-time Team Members. Part time new hires gain eligibility for TSC Benefits by averaging at least 15 hours per week during their 90-day lookback period. The lookback period starts the first of the month following the date of hire. If the 15-hour requirement was met, the benefits eligibility date will be the first day of the month following 4 months of continuous service.

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