Job Title: Accounts Payable (AP) Specialist
Department: Finance / Accounting
Reports To: Accounting Manager or Controller
Job Summary
The Accounts Payable Specialist is responsible for managing payables process from invoice receipt to payment. This role ensures that all vendor invoices are processed accurately, on time, and in compliance with company policies and accounting standards. This is a hybrid 4 days per week in office position.
Key Responsibilities
Review, verify, and process vendor invoices and expense reports.
Match invoices with purchase orders and receipts.
Reconcile vendor statements and resolve discrepancies.
Prepare and process electronic transfers and payments (ACH, checks, wires).
Maintain accurate records of all accounts payable transactions.
Assist with month-end closing by ensuring all payables are recorded properly.
Communicate with vendors and internal departments to resolve billing issues.
Support audits by providing documentation and account analysis.
Ensure compliance with internal controls and company policies.
Qualifications
Education: Associate or bachelors degree in Accounting, Finance, or related field (or equivalent experience).
Experience: 24 years of accounts payable or general accounting experience.
Skills:
Strong attention to detail and accuracy.
Proficiency in accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks).
Good understanding of GAAP and accounting principles.
Excellent organizational and communication skills.
Ability to handle confidential information responsibly.
Preferred Qualifications
Experience with ERP systems and automated invoice processing tools.
Knowledge of 3-way matching and accrual accounting.
Intermediate Excel skills (pivot tables, VLOOKUP, etc.).