Accounts Payable Assistant - Hagyard Equine Medical Institute

Accounts Payable Clerk – Finance & Technology

Hagyard Equine Medical Institute | PetVet Care Centers
Lexington, Kentucky | Full-Time | Monday–Friday, 8:30 AM–5:00 PM
$20–$23 per hour

Help Us Build the Future of Accounts Payable

PetVet Care Centers' Hagyard Equine Medical Institute is seeking an enthusiastic and detail-oriented Accounts Payable Clerk to join our Finance team.

This isn't just a traditional accounts payable position. It's an opportunity to join our team at an exciting time as we modernize and transform the way accounts payable flows through our organization.

A key part of this role will be working with Ramp, our new dynamic, AI-powered payables platform, as we transition toward a more streamlined, automated, and technology-driven AP process. You'll have the opportunity to learn a modern financial platform, help establish efficient workflows, and contribute to improving how invoices, expenses, approvals, and payments move through the organization.

If you're organized, curious, comfortable with technology, and excited about being part of positive change, we'd love to meet you.

About Us

At PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, PetVet combines local autonomy with national resources, professional development opportunities, and a collaborative environment where team members can grow.

Hagyard Equine Medical Institute, located in Lexington, Kentucky, is an internationally recognized leader in equine medicine. Hagyard combines a rich history of excellence with cutting-edge technology and a collaborative team committed to advancing equine health and performance.

What You'll Do

As our Accounts Payable Clerk, you'll be an important member of the AP and Finance team, helping keep our financial operations accurate, efficient, and moving forward.

Accounts Payable & Ramp

You'll help support both our day-to-day AP operations and our evolving technology-driven processes, including:

• Work within Ramp's AI-powered accounts payable platform to help process invoices, manage workflows, and support the transition to a more efficient AP environment.
• Help ensure invoices move accurately and efficiently through appropriate review and approval workflows.
• Process Accounts Payable invoices for the Dispensary and Laboratory using applicable purchasing and financial systems.
• Review AP documentation for completeness and accuracy and help resolve discrepancies.
• Maintain corporate credit card expense reporting for the Dispensary and other departments.
• Assist team members with employee expense reimbursements and related documentation.
• Reconcile vendor statements, subledgers, pharmacy records, and practice bank statements as needed.
• Assist with cash entry and reconciliation activities.
• Coordinate new vendor setup for the Dispensary as needed.
• Process client refunds and intercompany transfers.
• Communicate with vendors and internal team members to help resolve invoice, payment, and documentation questions.
• Serve as a backup and collaborative resource for other members of the AP and Finance team.

Help Us Improve the Process

We're looking for someone who doesn't just process transactions—you'll also have an opportunity to help us improve how the work gets done.

As we expand our use of Ramp and modernize our AP processes, you'll help:

• Support the transition from traditional AP processes to streamlined digital workflows.
• Learn and utilize new financial technology and AI-supported tools.
• Identify opportunities to make invoice and payment processes more efficient.
• Help maintain accurate vendor and AP information as processes evolve.
• Partner with Finance and operational teams to support successful adoption of new workflows.
• Contribute ideas and feedback as we continue improving our accounts payable processes.

Finance & Reporting

You'll also gain exposure to broader Finance functions, including:

• Supporting the veterinary compensation process by preparing and reviewing base reports and gathering supporting data.
• Assisting with month-end, quarterly, and annual revenue reporting.
• Preparing, reviewing, and analyzing additional financial reports as needed.
• Supporting Finance team projects and initiatives.

Administrative Support

You'll provide additional operational support through:

• Assisting with fleet vehicle documentation and registration.
• Supporting general purchasing activities as needed.
• Helping with other Finance and administrative projects that contribute to the success of the organization.

What We're Looking For

We're looking for someone who combines attention to detail with a willingness to learn. You don't need to know every system on day one—we value people who are curious, adaptable, and excited about using technology to make processes better.

Qualifications include:

• Must be 18 years of age or older.
• Experience in Accounts Payable, Accounting, Finance, bookkeeping, or a related field.
• Associate's or Bachelor's degree in Finance, Accounting, Business Administration, or a related field preferred.
• Strong Microsoft Office skills, particularly Outlook, Word, and Excel.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to communicate professionally and effectively with team members, vendors, and multiple levels of the organization.
• Comfort learning and working within technology-based financial systems.
• Ability to adapt as processes and technology evolve.
• Experience with accounting, purchasing, expense reporting, or AP automation systems is a plus.
• Previous Ramp experience is a plus, but not required—we're looking for someone excited to learn and embrace the platform.
• Previous experience in veterinary medicine, the equine industry, or the Thoroughbred industry is a plus.

Why This Role Is Different

This is a great opportunity for someone who wants to build a career in Finance while gaining hands-on experience with modern accounts payable technology and AI-enabled financial workflows.

You'll join an established and respected organization while helping us move toward the next generation of AP operations.

You'll have the opportunity to:

• Develop valuable Accounts Payable and Finance experience.
• Gain hands-on experience with Ramp and AI-powered financial technology.
• Participate in a meaningful AP transformation.
• Learn how Finance supports a complex veterinary healthcare organization.
• Work alongside experienced Finance and operational professionals.
• Build skills that can support continued career growth within Finance and PetVet Care Centers.

Schedule & Compensation

Schedule: Monday–Friday, 8:30 AM–5:00 PM
Pay: $20–$23 per hour

What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources