Accounts Payable Assistant

Accounts Payable Assistant (on-site at Corporate in Pelham, AL) Temporary, Part-Time

Job Description

Join our fast-paced Accounting team as an Accounts Payable Assistant, where your attention to detail and organizational skills will help keep our financial operations running smoothly. This entry-level, temporary part-time role is perfect for a reliable, motivated self-starter who thrives in an office setting and takes pride in maintaining accuracy and efficiency. In this role, you will be responsible for supporting the smooth operation of the accounts payable function by ensuring documentation is properly managed, organized, and accessible. If you're enthusiastic, goal-oriented, and ready to make an impact behind the scenes, we want to hear from you.

Who We Are

Gabriella White is home to our family of brands - Gabby and Summer Classics. We are growing in all areas of the business and are proud to be family-owned and operated since 1987. Together, we furnish life's best moments, from the everyday to the exceptional. We are united by our vision as well as our collective spirit, and our culture is shaped by our core values:

Dedication - Enthusiasm - Synergy - Integrity - Goal-Oriented - Nimble, or simply put, DESIGN.

As a premier innovator, manufacturer, and retailer of luxury furniture and accessories, our brands are loved by designers and design-minded consumers for creating timeless outdoor living and transitional, eclectic furniture and accessories for every part of the home. We're always looking for talented people to join our team and grow together.

What We Offer

• 401(k) with match after 12 months for part-time employees
• Employee Assistance Program and Chaplain Services for emotional and mental well-being
• Paid holidays
• Generous discounts on our exceptional products

What You Do

• Maintains files and documentation thoroughly and accurately in accordance with company policy and generally accepted accounting practices (GAAP) for both hardcopy and electronic records.
• Ensures consistent and accurate naming conventions in digital filing systems to support easy retrieval and proper categorization of documents.
• Verifies invoice details prior to scanning to ensure required information is complete, properly placed, and ready for processing by AP Specialists.
• Provides support to Accounting Department, as needed.

How Success Is Measured

• Scan 95% of posted invoices to MFiles with accurate notable information
• Prepare invoices to be shredded
• File all hard copies in file room

What You Bring

• High school diploma or equivalent required.
• Strong written, verbal, and interpersonal communication skills.
• Highly organized, detail-oriented, and able to manage time effectively to meet deadlines.
• Demonstrated critical thinking, data analysis, and basic problem-solving abilities.
• Proficient in Microsoft Office programs, including Outlook, Excel, and Word.
• Comfortable using standard office equipment such as desktop computers, telephones, printers, copiers, fax machines, and scanners.
• Reliable with a strong record of good attendance, punctuality, and professionalism.
• Works well independently and as part of a team; demonstrates initiative and a self-starter mindset.
• Ability to work 15-20 hours per week, with flexibility to adjust hours as needed based on departmental deadlines or business needs. Work schedule to be established at time of hire.