Accounts Payable Associate

POSITION PERFORMANCE PLAN –Accounts Payable Associate

Position Summary:Assists in Accounts Payable processing.

Primary Customers:Fiscal Services and all hospital team members.

Patient/Family/Customer First

• Treats others with courtesy, respect, and caring touch in all interactions.
• Goes the extra mile to identify, fulfill, and exceed customer needs. Puts those needs first.
• Promotes patient rights, patient safety and ensures confidentiality and privacy at all times.
• Recognizes, respects, and effectively communicates with all cultures.

Promotes Teamwork and Partnerships

• Treats each employee as an equal and valued member of the team; works cooperatively with other employees to complete the work.
• Willingly flexes to meet the changing workload demands and priorities.
• Helps make Rush Copley a great place to work by promoting positives and committing to resolve problems.
• Upholds RCMC Employee Behavior Standard in all interactions to improve teamwork and enhance patient satisfaction.
• Adheres to the Code of Conduct of RCMC in the performance of job duties and promotes the adherence of others as well.

Quality and Patient Safety

• Follows the National Patient Safety Goals.
• Is mindful and compliant with Red Rules.
• Prevents recognized safety hazards by using the Push the Button Campaign and proactively reporting near misses
• Maintains and supports a Just Culture by reporting errors.
• Identifies potential opportunities and participates collaboratively to make improvements.

Position Performance Area/Expectations:

Accounts Payable

• Ensures compliance of all Accounts Payable functions according to hospital policies and procedures.
• Reviews all Accounts Payable vouchers to ensure proper periodicity, documentation, account coding and amount; ensures that vouchers are processed in a timely manner.
• Maintains proper month-end cutoff and accurate accrual of open unvouchered items.
• Reviews Accounts Payable, end-of-day report, and changes to the Vendor Master daily; ensures accurateness and propriety.
• Works with Material Management to ensure the timely receipt of receiving documents.
• Creates all batches on the Accounts Payable system with a large volume of data entry and ensures they are properly balanced and closed; ensures that all batches are created in the correct fiscal period.
• Takes the lead on resolving purchase order, contract, invoice, or payment discrepancies.
• Assists in monthly closing.
• Performs scanning, copying and filing.
• Assists with any vendor, payment or check request questions and builds strong relationships with vendors and business unit personnel.

Check Processing

• Reviews cash requirement reports prior to check processing/vendor payment according to department policy; continuously strives to maximize cash flow.
• Reviews processed checks for correct dollar amount and address; ensures appropriate documentation.
• Processes all manual checks in accordance with departmental policy.
• Reviews checks in excess of $50,000 and obtains correct countersignature by the Controller; ensure that checks are mailed in a timely manner or made available for pickup if appropriate.
• Follows up with vendors on all credit balances to ensure recoupment of funds due in a timely manner.

Team Support

• Acts, as support personnel on an as needed basis for various Fiscal Service functions.
• Assists with special projects upon request.
• Gathers information for year-end audit and various audit workpapers according to hospital policy.

Position Requirements:

• High School/GED diploma with business and bookkeeping emphasis required.
• Must be customer service-oriented with a commitment to timely and professional customer service.
• Function independently as a self -motivated achiever; but must also possess strong team working ability.
• Must have attention to detail and accuracy, good judgment, organization, and problem solving skills.
• Accounts Payable experience desired.
• Proficiency in Microsoft Windows including Spreadsheet and Word-processing software applications. Experience with Microsoft Office highly desired.
• Intermediate alpha -numeric keyboarding skills (50 wpm).
• Knowledge of Workday or Lawson Accounts Payable and a document imaging environment a plus.
• Excellent written and verbal communication skills required.

RUSH salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects RUSH’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. Benefits can be foundhere