Accounts Payable Associate

POSITION OVERVIEW:  The Accounts Payable Associate is primarily responsible for Accounts Payable, including the accurate and timely processing of vendor invoices, payment transactions and vendor
maintenance. Reporting to a Senior Accountant, this position works closely with company employees, vendors, and the Finance Team to support efficient accounts payable operations
and strong internal controls.

DUTIES and RESPONSIBILITIES:

• Responsible for processing Accounts Payable for multiple companies in Oracle NetSuite accounting system.
• Process vendor invoices accurately and timely in Oracle NetSuite, working with approving managers as necessary to verify required fields, including general ledger account coding, memo descriptions and department coding.
• Establish and maintain vendor records in Oracle NetSuite, and obtain and review required vendor documentation for new vendors, including IRS Form W-9.
• Monitor all Corporate credit cards activity and ensure completeness of data import of credit card transactions in Oracle NetSuite.
• Obtain supporting documentation for credit card charges and ensure expenses are processed through accounts payable on a timely basis, following up with employees regarding missing receipts or documentation. 
• Work with Senior Accountant and Corporate Controller on timing of Accounts Payable payment processing (ACH and manual check processing) and ensure checks are mailed promptly after signing.
• Respond to vendor inquiries regarding invoices, payments and account status.
• Work with the Senior Accountant to prepare and issue all annual 1099 tax documents.
• Assist in the posting journal entries in Oracle NetSuite.
• Serve as a backup for daily reconciliations of Tolleson Private Bank internal accounts (Federal Reserve, ATM, Teller Cash, etc.).
• Assist with data gathering for various internal and external audits and regulatory exams.
• Help the Finance Team with special projects and staff accounting workload as needed.

MINIMUM POSITION REQUIREMENTS:

• 1-3 years of Accounts Payable or accounting experience preferred.
• Experience working with Oracle NetSuite or similar cloud-based accounting and Accounts Payable system required.
• Attention to detail must be a strength.
• Ability to work in a fast-paced environment with monthly close deadlines.
• Strong interpersonal, organizational, communication skills, initiative and ability to make decisions within guidelines.
• Experience using Microsoft Office applications (Excel, Word, Powerpoint, Outlook, Teams, Loop, Copilot, etc.) and the ability to quickly learn new technology.
• Must consent to and have favorable credit report and background check.