Accounts Payable Associate

About the Role:

The Accounts Payable Associate plays a critical role in ensuring the accuracy and timeliness of the company's financial obligations. This position is responsible for processing invoices, verifying payment information, and maintaining detailed records to support financial reporting and compliance. The role requires close collaboration with vendors, internal departments, and management to resolve discrepancies and optimize payment processes. By managing accounts payable efficiently, the associate helps maintain strong vendor relationships and supports the overall financial health of the organization. Ultimately, this position contributes to the smooth operation of the company’s financial functions within the management of companies and enterprises sector.

Responsibilities:

• Process and verify invoices, expense reports, and payment requests in accordance with company policies and procedures.
• Reconcile accounts payable transactions and resolve discrepancies or issues with vendors and internal teams.
• Maintain accurate and organized records of all accounts payable documents and transactions.
• Prepare and execute timely payments to vendors via check, electronic transfer, or other payment methods.
• Assist with month-end closing activities, including accruals and account reconciliations related to accounts payable.
• Collaborate with procurement and finance teams to ensure proper authorization and coding of invoices.
• Respond to vendor inquiries professionally and promptly to maintain positive business relationships.
• Support audits by providing necessary documentation and explanations related to accounts payable.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred.
• At least 2+ years of experience in accounts payable role.
• Proficiency with accounting software and Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy in data entry and financial record keeping.
• Basic understanding of accounting principles and accounts payable processes.

Preferred Qualifications:

• Experience working within the management of companies and enterprises industry or a corporate finance environment.
• Familiarity with ERP systems such as Sage50, Quickbooks, Yardi, and/or NetSuite.
• Knowledge of relevant regulatory requirements and internal controls related to accounts payable.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational and time management skills to handle multiple priorities effectively.

Skills:

The Accounts Payable Associate utilizes strong analytical and organizational skills daily to ensure invoices are processed accurately and payments are made on time. Proficiency in accounting software and Excel enables efficient data entry, reconciliation, and reporting tasks. Communication skills are essential for interacting with vendors and internal teams to resolve discrepancies and clarify payment details. Attention to detail is critical to maintain compliance with company policies and regulatory standards, preventing errors and fraud. Additionally, problem-solving skills help the associate address and resolve payment issues promptly, supporting the company’s financial integrity.