Accounts Payable Associate

Position Details
Contract Duration: 3 months
Location: New York City, NY
Pay Rate: $35/hour
Work Schedule: Hybrid – 3 days onsite / 2 days remote

Job Summary
The Associate-level Accounts Payable (AP) employee will be organized, detail-oriented, personable, and process-driven. They will be a self-starter who can work autonomously without supervision and provide financial and administrative support to the Finance management team.

Important: We would like the candidate to have significant experience working with Concur.

Essential Duties and Responsibilities

• Invoice / Accounts Payable

• Reply to inquiries about payments and invoices from vendors and customers.

• Coordinate and perform functions related to month-end close, including journal entries, vendor statement reconciliations, accruals, and balance sheet substantiation.

• Work closely with all departments and outside vendors to ensure the accurate recording of invoices.

• Demonstrate excellent time management skills.

• Process and input invoice records promptly and accurately, including PO and non-PO invoices.

• Oversee scheduled department activities to ensure they are completed accurately and on time.

• Compile, analyze, and report financial information to management and government agencies.

• Facilitate department objectives.

• Implement, improve, and enforce department policies and controls to increase and maintain accuracy and efficiency.

• Support supplier/business partner onboarding, including verifying federal ID numbers and maintaining new or updated vendor names and related data.

• Resolve payment run problems, including issuing stop payments, reissues, and voids.

• Resolve purchase order variances and invoice disputes or variances.

• Ensure valid supporting documentation is received for all invoices.

• Ensure credit is received for outstanding memos or purchase order amendments.

• Understand full-cycle AP/AR and all related invoice and payment entry impacts.

• Assess, reconcile, and report sales and use/CRT taxes on third-party invoices, where applicable.

• Provide accurate and effective document preparation and records management related to the AP function in accordance with records retention policies and procedures.

• Protect the organization's value by keeping information confidential.

• Update job knowledge by participating in educational opportunities.

• Provide annual audit support and assist with other ad hoc projects as assigned.

• Travel and Entertainment

• Support, configure, and maintain T&E and associated applications, including Concur, while providing subject matter expertise.

• Triage and resolve production support tickets effectively, accurately, and efficiently.

• Own the T&E application's health in terms of availability, scalability, and reliability.

• Support the corporate card application and integration with service providers (Client) and Ovation for travel booking.

• Assist with the configuration of corporate card and GL interfaces.

• Create T&E application extensions leveraging Concur APIs to support business process integration.

• Assist with documenting and revising internal policies, communications, and training materials.

• Resolve issues in accordance with the company's travel policies.

Qualification Requirements

• Associate's Degree or equivalent.

• 5+ years of Accounts Payable experience.

• Knowledge of general accounting principles, regulatory standards, and compliance requirements.

• Proficiency in Microsoft Office, including the ability to operate computerized accounting and spreadsheet programs.

• High degree of accuracy, attention to detail, and confidentiality.

• Excellent data entry skills.   

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For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment
PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.