Accounts Payable

• Process full cycle, high volume accounts payable for multiple units
• Assist with maintenance of A/P Vendor files and other system files as required
• Review new vendors and be familiar with W9 & 1099 requirements
• Verify coding of invoices for payment from the proper account
• Maintain record of sales taxes for quarterly report
• Generate checks; Prepare backup documentation to be sent with checks.
• Research A/P issues
• Follow up with outstanding checks and stale checks
• Primary liaison with field units for A/P related issues
• Ensure reimbursement and petty cash forms are the same for all units
• Verify that all vouchers and supporting documentation are properly filed
• Reconcile A/P Aging Reports monthly
• Process corporate credit expenses in an accurate and timely manner
• Process personal, Petty Cash and Mileage reimbursements in an accurate and timely manner
• Verify coding of expenses
• Ensure that policies and procedures are followed
• Communicate with cardholders to request missing information
• Maintain record of cardholder personal expenses reimbursed and follow-up with cardholder for reconciliations of the debt
• Assist with monthly and year end closings
• Prepare journal entries for monthly prepaid expenses
• Review monthly expenses and prepare accruals if needed
• Reconcile Balance Sheet accounts related to accounts payable
• Perform journal entries to record corporate credit card transactions
• Perform journal entries to distribute expenses among units/departments on consolidated accounts
• Perform journal entries to reclassify invoices/reimbursements
• Assist with audit preparation with emphasis on A/P
• Backup support in the absence of other A/Ps
• Assist and support to Accounting Supervisor

Requirements:

• Bachelor's degree from a four-year accredited college or university with a minimum of 15 semester (or 20 quarter) units in accounting
• 1-3+ years of experience; Training time is generally about three weeks (100 hours)
• Must have a collaborative style and be a team player
• Advanced computer skills: Microsoft Office, Shelby and SQL reporting preferred
• Excellent interpersonal and written communication skills; Able to communicate effectively with superiors, program directors and their staff
• Self-motivated, deadline driven
• Able to enter data with speed and accuracy