Accounts Payable Clerk

JOB SUMMARY

The Accounts Payable Clerk (AP) supports the organization's daily financial operations by processing accounts payable transactions, assisting with payroll processing, reconciling vendor statements, verifying invoices, and ensuring vendors and employees are paid accurately and on time. The role requires strong attention to detail, confidentiality, and knowledge of accounting and payroll practices.

JOB DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Monitor the Accounting inbox to receive and review requests for payment or assistance.
• Enter invoices, prepare, and issue payments to vendors, ensuring timely and accurate payments.
• Assist with payroll processing to ensure employees are paid accurately and on scheduled payroll dates. 
• Review payroll-related documentation for completeness and accuracy while maintaining confidentiality of employee information.
• Assist with researching and resolving payroll discrepancies and respond to payroll-related inquiries as assigned. 
• Keeping accurate records of payments, vendor files, and other relevant documents. 
• Assisting with the preparation of financial reports and statements related to accounts payable. 
• Charges expenses to accounts and cost centers by analyzing invoice or expense reports.
• Responsible for verifying and resolving purchase order, contract, invoice, reimbursements or payment discrepancies and documentation.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Balancing out all payables each day and assisting in preparation of daily and monthly reports.
• Perform day-to-day financial transactions including verifying, classifying, and recording accounts payable data and balancing vendor and expense statements.
• Perform other duties as assigned. 

QUALIFICATIONS 

• GED required; Associates preferred.
• Advanced proficiency in Microsoft Office, particularly Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP and advanced formulas. Experience with Excel Macros is strongly preferred.
• 2–5 years of equivalent work experience in accounts payable and payroll support within a finance environment. FQHC experience a strong plus.
• Working knowledge of payroll processes and payroll regulations required.
• Ability to work autonomously in a challenging environment.
• Exceptional verbal and written communication skills with a strong emphasis on customer service.
• Excellent time management, follow-through, and organizational skills
• Ability to manage multiple priorities with a high degree of accuracy.
• Some knowledge of Hybrent, Sage, EHR systems and billing software, Centricity and Epic a plus.

SMART GOALS (OUTCOMES)

• Ensuring the accuracy of invoice processing.
• Ensure payments are processed by vendor deadlines.
• Work with Finance Leadership to create processes that minimize fraud.

PHYSICAL REQUIREMENTS 

The physical demands described are representative of those that must be met by an employee to successfully perform. The employee frequently is required to stand, walk, reach with hands and arms. 

WORKING CONDITIONS

(The unavoidable, externally imposed conditions under which the work must be performed, and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environmental conditions, demands on one’s senses, and mental demands.) None known.

BENEFITS & COMPENSATION

Hourly Rate: $24.04

Comprehensive Benefits Package, including:

Medical, Dental, and Vision Coverage

Paid Time Off (PTO) & Holidays

403 B

Professional Development Opportunities

Employee Assistance Program (EAP)

EMPLOYMENT CONDITIONS

This job description is to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the duties as described. This job description is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned as deemed appropriate commensurate to the position. This document does not represent a contract of employment, and Friend Health - HRDI reserves the right to change this job description and /or assign tasks deemed as needed.

Friend Health – HRDI is an equal opportunity employer. We consider all applicants for employment without regard to race, religion, color, age, sex, national origin, citizenship, ancestry, marital or parental status, sexual orientation including gender identity, gender expression, military discharge status, physical or mental disability, or any other status or characteristic protected by law. In addition, Friend Health – HRDI provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws (including during the application or hiring process). Friend Health - HRDI supports the Pay Transparency Law as an equal opportunity employer.