ESSENTIAL DUTIES & KEY RESPONSIBILITIES:
Invoice Processing
- Review, code, and process invoices in accordance with company policies.
- Match purchase orders, receipts, and invoices (3-way match).
- Ensure proper approvals and resolve discrepancies with vendors or internal departments.
Payments & Disbursements
- Prepare and process bi-monthly check runs, ACH payments, and wire transfers.
- Ensure payments are made accurately and on time.
- Maintain accurate payment records and documentation.
Vendor Management
- Act as the primary point of contact for vendor inquiries.
- Reconcile vendor statements and resolve billing issues.
- Maintain up-to-date vendor files and W-9 documentation.
Reconciliations & Reporting
- Reconcile AP subledger to the general ledger.
- Monitor aging reports and follow up on outstanding credits or issues.
- Assist with month-end closing tasks, accruals, and financial reporting.
Compliance & Internal Controls
- Ensure adherence to accounting standards and internal controls.
- Support audits by providing documentation and explanations.
- Maintain confidentiality and ensure accuracy of financial information.
SKILLS & COMPETENCIES:
- Strong attention to detail and accuracy.
- Ability to manage multiple deadlines in a fast-paced environment.
- Excellent communication and customer service skills.
- Proficiency in Excel and general accounting software.
- Understanding of basic accounting principles.