Accounts Payable Clerk

id='p6567_'>Accounts Payable Clerk JobID: 6567

Position Type:

Secretarial/Clerical/Accounts Payable

Date Posted:

6/22/2026

Location:

District Office

Anticipated Start Date:

open until filled

Closing Date:

Open Until Filled

Additional Information: Show/Hide

TITLE: ACCOUNTS PAYABLE CLERK

QUALIFICATIONS: High School diploma.

Equivalent combinations of education and training considered.

1-3 years of experience in an administrative/clerical position.

Supplemental specialized accounting/bookkeeping courses desired.

REPORTS TO: ASSISTANT SUPERINTENDENT FOR BUSINESS AND FINANCE

JOB GOAL: Responsible for assisting in the administration of the district's affairs to provide the maximum educational services for the financial resources available.

Performance Responsibilities:

• Processes invoices/purchase orders; checks accuracy of calculations, transportation, account codes, vendor name and remittance address;
• Balance credit card statements and process payments to the appropriate department or building;
• Coordinates and maintains a complete and systematic set of data files (paper invoices & electronic invoices attached to requisitions in Skyward software) pertaining to financial transactions of the district per board policy and relevant state law;
• Responsible for tracing errors and recording adjustments to corrections in charges or credits posted to incorrect accounts and coordinates adjusting entries with district bookkeeper;
• Prepares checks and/or ACH transfers for account payable bills;
• Reconciles all outstanding checks indicated on district bookkeeper's monthly report;
• Generates various reports necessary for the financial business of the district;
• Prepares for and maintains bi-weekly check runs; payroll check entries; old invoice follow-ups;
• Maintains the mail and copy machines; charges postage/copy amounts to appropriate accounts;
• Coordinates with Purchasing Department on open PO list, including review after each board meeting;
• Provides assistance to payroll, bookkeeping, and purchasing;
• Maintains District vendor list in Skyward, collects W-9 information, and annually prepares 1099's;
• Coordinates with Public School Fund treasurer all invoices and purchase orders related to PSF-funded purchases;
• Performs other related duties as assigned.

TERMS OF EMPLOYMENT: Twelve month (260/261 days) Classified position with salary and hours to be established by the Board of Education.

EVALUATION: Performance will be evaluated annually in accordance with the provisions established by the Board of Education.

SALARY RANGE: $16.00 - $20.00/hr

This job description has been reviewed in accordance with the Factor Evaluation System and the Americans with Disabilities Act.