• We are not accepting resumes or candidate submissions from third-party recruiting firms or staffing agencies for this position.
• This opportunity is a contract assignment created to support the team during an employee's maternity leave. It offers the chance to make an immediate impact within a collaborative environment while gaining valuable experience with a leading organization.
  

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices, payments, and related accounting transactions while maintaining strong financial controls and vendor relationships. This position ensures accounts payable activities are completed in accordance with company policies, accounting standards, and established payment terms.

The role works closely with Purchasing, Receiving, Inventory Control, Operations, and Accounting to resolve invoice discrepancies, maintain accurate vendor records, support month-end closing activities, and ensure vendors are paid accurately and on time.

Essential Duties & Responsibilities

• Review, audit, and process vendor invoices by verifying purchase orders, receiving documentation, pricing, quantities, and appropriate account coding. 
• Research and resolve invoice discrepancies involving pricing, receiving, shortages, damaged materials, purchase order variances, or vendor documentation by coordinating with Purchasing, Receiving, Inventory Control, and Accounting. 
• Process vendor payments through checks, ACH, wire transfers, and approved credit card payment methods while ensuring compliance with established payment schedules and internal controls. 
• Prepare payment batches, review payment reports, verify payment accuracy, and ensure vendors are paid according to negotiated terms while maximizing available payment discounts. 
• Maintain vendor master records by establishing new vendors, updating existing vendor information, maintaining required tax documentation, and ensuring compliance with IRS reporting requirements, including annual 1099 reporting. 
• Process vendor credits, debit memos, damaged material claims, shortages, and returns while ensuring appropriate supporting documentation and approvals are maintained. 
• Respond to vendor inquiries regarding invoices, payment status, account reconciliations, and other accounts payable matters in a professional and timely manner. 
• Assist with month-end and year-end closing activities by preparing reconciliations, analyzing assigned general ledger accounts, reviewing accounts payable aging, and supporting audit requests. 
• Maintain organized accounts payable records, supporting documentation, and electronic filing systems in accordance with company record retention requirements. 
• Identify opportunities to improve accounts payable processes, internal controls, workflow efficiency, and accuracy while supporting continuous improvement initiatives within the Accounting department.

The above is intended to describe the general content of and the requirements for the performance of this position.  It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Required

• High school diploma or GED required; Associate degree or coursework in Accounting, Finance, or Business preferred. 
• 2-3+ years of progressively responsible experience in Accounts Payable or a related accounting function. 
• Working knowledge of accounting principles, invoice processing, and accounts payable procedures. 
• Experience processing vendor payments including checks, ACH, wire transfers, and credit card transactions. 
• Proficiency with Microsoft Office, particularly Excel. 
• Experience using ERP or accounting systems. 
• Strong attention to detail with excellent organizational and time management skills. 
• Excellent written and verbal communication skills. 
• Ability to maintain confidentiality and exercise sound judgment when handling financial information. 

Preferred

• Experience with Epicor ERP or similar enterprise accounting systems. 
• Experience supporting month-end and year-end close processes. 
• Experience with manufacturing, distribution, or supply chain accounting environments. 
• Familiarity with purchasing, receiving, and inventory transaction processes.

Work Environment / Physical Requirements

Work is primarily performed in a professional office environment. The role involves standard office equipment use, including computers, phones, and other business technology. Physical activities may include sitting, standing, walking, bending, and occasional lifting of light materials. The position requires the ability to perform computer-based work for extended periods of time. Reasonable accommodations will be provided in accordance with applicable federal, state, and local laws.