Accounts Payable Clerk

X\Personnel \POSITIONS CURRENT \FO Finance and Operations \0023.FO Accounts Payable Clerk \0023.FO Accounts Payable Clerk PosDes 06.30.26.docx POSITION DESCRIPTION Position Title Accounts Payable Clerk Number 0023.FO FTE 1.0 Classification Classified non -exempt Report To Associate Vice President F&O Date 0626 General Description and Purpose The Accounts Payable processes and maintains records of all payments owed by the college to vendors contractors service providers employees and other entities. This includes verifying invoices matching purchases to approved purchase orders ensuring proper account coding obtaining necessary approvals and issuing payments. Primary FunctionsResponsibilities 1. Operation of accounts payable system - all funds . a. Ensure vendors and service providers are paid accurately and on time. b. Verify expenditures are authorized and supported by appropriate documentation. c. Ensure expenses are charged to the correct fund department grant or budget account. d. Verify account coding and budget availability. e. Comply with Kansas statutes board policies grant requirements and accounting standards. f. Maintain accurate financial records for audits and financial reporting. g. Process vendor invoices and payment requests. h. Match invoices to purchase orders and receiving documentation. i. Monitor outstanding liabilities and reconcile Accounts Payable records. 2. Assist in accounting for all disbursements and receipts. 3. Assist in processing of financial reports. 4. Back -up payroll clerk when absent. 5. Responsible to the Vice President of Finance and Operations to alert if any potential problem areas rise. 6. Work with auditors to supply information on accounts payable in the preparation of the annual audit. 7. Prepare and maintain records for IRS Form 1099 reporting. 8. Other duties as assigned by the Vice President of Finance and Operations Office. Coordination and Accountability Tasks Associate Vice President of Finance and Operations Supervises the Following Staff None Required Knowledge Skills Abilities and other Characteristics 1. Knowledge of accounting. 2. Knowledge of fund accounting. 3. Knowledge of data processing. 4. 10 key applications. 5. Communication skills both written and verbal. 6. Analysis of accounts skills . 7. Strong work ethic with the ability to be responsible and work well with people. 8. Attentive to details. X\Personnel \POSITIONS CURRENT \FO Finance and Operations \0023.FO Accounts Payable Clerk \0023.FO Accounts Payable Clerk PosDes 06.30.26.docx Experience Two years experience in computerized data entry and accounting . Education 1. Associates or Bachelors Degree in Accounting Business Administration Finance or a related field required. Certifications andor Licensure None Work ConditionsEnvironment Office setting Other None Acknowledgement of Receipt and Agreement By signing below I acknowledge that I have received and reviewed a copy of this position description. In addition I agree to strive to effectively perform and comply with the job duties and responsibilities outlined in this description. ____ _____ Employee Name Printed Date ____ Employee Signature