Accounts Payable Clerk / Purchasing Agent

Title

Accounts Payable Clerk / Purchasing Agent

Description

The Accounts Payable Clerk / Purchasing Agent is responsible for managing the organization's accounts payable processes while coordinating the purchasing and procurement of goods and services. This position ensures timely payment of invoices, maintains positive vendor relationships, negotiates purchases, monitors inventory needs, and supports efficient financial and operational activities.

Duties and Responsibilities

Accounts Payable Duties:

• Receive, review, and process vendor invoices for payment.
• Verify invoice accuracy and ensure appropriate approvals are obtained.
• Match invoices to purchase orders and receiving documentation.
• Process payments through checks, ACH, wire transfers, or other methods.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain accurate accounts payable records and files.
• Respond to vendor inquiries regarding invoices and payment status.
• Assist with month-end and year-end closing activities.
• Support internal and external audits by providing required documentation.

Purchasing Agent Duties:

• Research, select, and procure materials, supplies, equipment, and services.
• Obtain and compare vendor quotes to ensure cost-effective purchasing.
• Prepare and issue purchase orders.
• Maintain relationships with suppliers and negotiate pricing, terms, and delivery schedules.
• Monitor inventory levels and coordinate replenishment as needed.
• Track orders to ensure timely delivery and resolve shipment issues.
• Evaluate vendor performance and maintain approved supplier lists.
• Ensure purchasing activities comply with company policies and budget requirements.
• Maintain purchasing records and procurement documentation.

Job Requirements:

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Negotiation and vendor management skills.
• Analytical and problem-solving abilities.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Data entry and recordkeeping proficiency.
• Confidentiality and professionalism.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2-5 years of experience in accounts payable, purchasing, procurement, or accounting.
• Experience using accounting, purchasing, or ERP software systems.
• Proficiency in Microsoft Office, particularly Excel.
• Knowledge of accounting principles and purchasing practices.

Working Conditions

• Office-based environment with frequent computer use.
• Regular interaction with vendors, suppliers, and internal departments.
• May require additional hours during month-end, year-end, inventory counts, or major purchasing projects.

Compensation: $45,000 - $50,000

Full-Time/Part-Time Full-Time Open Date 7/16/2026 About the Organization Hilbert College, located in suburban Hamburg, N.Y., south of Buffalo, is a private four-year college founded in 1957 in the Catholic Franciscan tradition. Hilbert is a dynamic Western New York college that offers career-focused majors, including one of the top criminal justice programs in the region, and more than 50 minors and concentrations. Hilbert's personal approach to learning combines liberal arts with an outstanding professionally-focused education that's taught by professors who bring a depth of real-world experience to the classroom. The college's engaging, student-centered campus community offers numerous leadership, internship and service learning opportunities from which students launch successful careers while making positive changes in their communities.

Hilbert's Mission: Hilbert College is an independent institution of higher learning that embraces its Catholic Franciscan heritage and values. Students from diverse backgrounds are educated in liberal arts and professional programs to become informed citizens committed to serving and strengthening their communities.

EOE Statement: Hilbert College is an Equal Opportunity Employer and is committed to fostering a diverse community of faculty, staff and students. The College does not discriminate against individuals on the basis of any protected characteristics covered under federal or state law.

For more details, see the Colleges policy at https://www.hilbert.edu/about/notice-of-non-discrimination

This position is currently accepting applications.

Apply Now