Accounting, Accounting Close, Accounting Software, Accounts Payable, Administrative Skills, Billing, Communication Skills, Credit Cards, Dental Insurance, File Maintenance, Finance, Microsoft Excel, Microsoft Word, Order Picking/Packing, Printing, Purchase Orders, Record Keeping, Reimbursement, Tax Reporting, Time Management
Job Description
Working collaboratively with other finance professionals, you will assume responsibility for the accounts payable function for Mainstream Engineering Corporation. Working under general supervision and reporting to the CFO, this position will perform a variety of duties as outlined below.
Essential Duties and Responsibilities
- Ensures timely payment of vendor invoices and expense vouchers. Maintains accurate records and control reports. This includes performing the month, quarter, and year-end A/P close process
- Establishes and maintains all vendor files within the accounting system. This includes obtaining necessary tax reporting information. Responsible for preparing IRS Form 1099s at year end
- Responsible for establishing new accounts with potential suppliers, including providing credit information and references
- Responsible for notifying the vendor of any discrepancies between the purchase order and packing slip and/or invoice
- Responsible for all employee travel and expense reimbursements
- Assists in the administration of the Company's self-insured dental plan, including the maintenance of employee and dependent records
- Responsible for printing checks and wire transfers
- Maintains all A/P filing
- Records ACH debits
- Reconciles credit cards weekly
Experience
- Prior AP experience preferred
- Must be familiar with standard accounting concepts, practices and procedures
- Must have a working knowledge of Microsoft Word and Excel
- Must be able to work both independently and in a team environment
- Must be able to effectively communicate and interact professionally with employees at all levels
Mainstream Engineering Corporation is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.