Accounts Payable Clerk

Accounts Payable Clerk JobID: 2777

Position Type:

Secretarial/Clerical/Accounts Payable

Date Posted:

6/4/2026

Location:

St. Martin Parish Schools District Office

Closing Date:

06/12/2026

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Accounts Payable Clerk

St. Martin Parish School Board

Position Overview

The Accounts Payable Clerk is responsible for maintaining accurate financial records and processing accounts payable transactions in accordance with generally accepted accounting principles, district policies, and state and federal regulations. This position supports the financial operations of the district through invoice processing, vendor management, account reconciliations, reporting, and insurance claims support.

Key Responsibilities

• Process district accounts payable transactions and ensure timely and accurate payments to vendors.
• Review invoices, purchase orders, contracts, and supporting documentation for accuracy and proper authorization.
• Reconcile accounts payable records, vendor statements, and outstanding transactions.
• Maintain organized financial records and documentation in accordance with district procedures.
• Prepare and process IRS 1099 reporting and maintain accurate vendor records, including W-9 documentation.
• Assist with workers' compensation and liability claims processing and related recordkeeping.
• Monitor utility usage reports and identify unusual fluctuations for review.
• Assist with capital asset tracking and inventory reporting.
• Generate financial reports and maintain accurate accounting records.
• Support front office operations and assist with business office functions as needed.
• Participate in professional development and remain current on accounting procedures and regulatory requirements.

Qualifications

• Must possess any combination of education and experience equivalent to graduation from high school, including or supplemented by coursework in general accounting or bookkeeping, or a minimum of five (5) years of experience performing general bookkeeping or accounts payable functions.
• Associate's degree in Accounting, Business Administration, Finance, or a related field preferred.
• Experience in governmental, school district, or public-sector accounting preferred.
• Working knowledge of bookkeeping principles, accounts payable procedures, and financial recordkeeping.
• Knowledge of business English, spelling, arithmetic, and financial reporting practices.
• Proficiency with accounting software, spreadsheets, data processing systems, and standard office technology.
• Ability to operate a 10-key calculator, perform accurate mathematical calculations, and maintain detailed financial records.
• Strong organizational skills with the ability to prioritize tasks and meet payment, reporting, and compliance deadlines.
• Ability to establish and maintain effective working relationships with vendors, employees, administrators, and the public.
• Ability to follow oral and written instructions, maintain confidentiality, and exercise sound professional judgment.
• Strong attention to detail and ability to work independently with a high degree of accuracy.

Reporting Structure

The Accounts Payable Clerk reports to the Chief Financial Officer and/or designated Business Office supervisor and is responsible for supporting the district's financial operations through accurate accounts payable processing, recordkeeping, reporting, and compliance activities.