Position Summary: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Reconciles processed work by verifying entries and comparing system reports to balances. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries. Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments. Pays employees by receiving and verifying expense reports and requests for advances; preparing checks. Maintains accounting ledgers by verifying and posting account transactions. Verifies vendor accounts by reconciling monthly statements and related transactions. Maintains historical records electronically or by filing documents. Disburses petty cash by recording entry; verifying documentation. Reports sales taxes by calculating requirements on paid invoices.
Essential Duties and Responsibilities include, but are not limited to:
Review and verify vendor invoices and check requests
Sort, code, and match invoices
Set invoices up for payment
Enter and upload invoices into system
Track expenses and process expense reports
Prepare and perform electronic transfer, payments, and check runs
Post transactions to journal, ledgers, and other records
Reconcile accounts payable transactions between general ledger and AP sub-ledger
Monitor accounts to ensure payments are up to date
Research and resolve invoice discrepancies and issues
Maintain vendor files
Correspond with vendors and respond to inquiries
Create analysis of accounts and reports
Assist with month end closing
Provide supporting documentation for audit
Other duties as assigned
Qualifications:
Experience and Education:
1-2 years of relevant accounting experience.
High school degree or equivalent
Technical Skills:
Proficient in all Microsoft Office applications (Word, Excel, Outlook)
Basic understanding of accounting principles, standards, concepts, and
regulations
Working knowledge of general office procedures, filing systems, data entry
techniques and business equipment
Ability to thrive in a changing, fast-paced growing and dynamic business
Detail oriented and able to manage multiple projects simultaneously
Strong written and verbal communication skills
Excellent organization skills and attention to detail
Physical Requirements:
Extended screen time
Long periods of sitting
Potentially long hours
Supervisory Responsibilities: None.
Travel Required: N/A
Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the employee(s) will possess the skills, aptitude, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety to themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.
Affirmative Action/Employment Opportunity (EEO) Statement: ALIGN PRECISION is an equal opportunity employer and values diversity at our company. We are committed to creating a workplace where all qualified individuals are welcome and can thrive, regardless of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, disability status, or any other characteristics protected by law.