Accounts Payable Clerk (Temporary)

About Us:

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is an independent, non-profit biomedical research organization located in Torrance, California. In dozens of laboratories throughout the campus, researchers are working to unravel the mysteries of heart and kidney disease, cardiac complications in newborns, chronic lung disease, skin cancer, sickle cell disease, disorders of the autoimmune system, and much more. Many of these projects are collaborative in nature, involving experts from different areas of specialization. Our discoveries have prevented blindness in newborns, enabled premature infants with fragile lungs to breathe and allowed children with rare, often fatal diseases to grow up healthy and strong.

Temporary Position Summary

Performs accounts payable and general accounting support functions, including invoice processing, vendor management, payment processing, and record maintenance in accordance with institutional policies and internal controls.

Essential Duties & Responsibilities

Reviews, codes, and processes vendor invoices for payment, verifying accuracy, proper approvals, and supporting documentation. Matches invoices to purchase orders and receiving documents; resolves discrepancies with vendors and departments. Prepares check runs, ACH payments, and wire requests; handles check distribution and pickup coordination. Maintains vendor files, including W-9 collection, new vendor setup, and annual 1099 reporting. Reconciles vendor statements and responds to payment inquiries. Processes employee reimbursements (e.g., cell phone allowances, travel) per policy. Assists with month-end close, accruals, and audit documentation requests. Maintains organized AP records for compliance and retention requirements.

Minimum Qualifications

High school diploma or GED required; associate degree in accounting, finance, or business preferred. One to three years of accounts payable or general accounting experience. Working knowledge of AP workflows, purchase orders, and three-way matching. Proficiency in Microsoft Excel and Outlook; experience with ERP/accounting systems (e.g., Oracle, SAP, NetSuite, Costpoint, or similar). Basic understanding of 1099 reporting and sales/use tax on invoices. Ten-key by touch and strong data entry accuracy.

Preferred Qualifications

Experience in a nonprofit, research institution, or grant-funded environment, including familiarity with cost codes/fund accounting. Experience supporting an ERP migration or system implementation. Knowledge of California sales and use tax as it applies to invoices and service agreements.

Please ensure your application is complete and signed; incomplete submissions will not be considered.

Position requires a background check and health clearance

Equal Opportunity Employer/Affirmative Action/Drug-Free Workplace