Job Description
Our client is seeking an Accounts Payable Clerk to join their growing organization on a 6-week contract. They are currently in the middle of a new system implementation, and bringing in additional support would help alleviate some of the workload from their current Accounts Payable team member and ensure day-to-day responsibilities continue to be managed effectively throughout the implementation process.
Responsibilities:
This posting is for an open vacancy currently available within our client's organization. Interested and qualified candidates please apply today. We would like to thank all applicants however only those under consideration will be contacted.
Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience.
#ACC1
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Responsibilities:
- Invoice Matching & Processing: Perform three-way matching by verifying vendor invoices against Purchase Orders (POs) and Receiving Documents (Goods Received Notes) to ensure accurate pricing, quantities, and terms.
- Vendor & Ledger Management: Code invoices to correct General Ledger (GL) accounts and cost centers (e.g., direct materials, overhead, freight, equipment maintenance) and set up new vendor profiles with accurate tax forms (W-9s/W-8BENs).
- Payment Batch Execution: Prepare and process regular payment runs via ACH, checks, and wire transfers while taking advantage of early payment discounts (e.g., 2/10 net 30) to maximize working capital.
- Inventory & Direct Materials Reconciliation: Work closely with the procurement and receiving teams to resolve invoice discrepancies, short shipments, or damaged goods through credit memos and debit adjustments.
- Month-End & Reconciliations: Reconcile monthly vendor statements and sub-ledger balances against the GL, compiling AP aging reports and assisting accounting with month-end accruals for unbilled receipts.
- Expense & Freight Auditing: Audit and process employee expense reports, as well as complex freight/shipping bills associated with supply chain logistics.
- Compliance & Record-Keeping: Maintain structured, audit-ready AP files and assist with year-end tax reporting, including 1099 distribution.
- 1-3 years of Full Cycle Accounts Payable experience
- Experience with ERP implementation is a plus.
This posting is for an open vacancy currently available within our client's organization. Interested and qualified candidates please apply today. We would like to thank all applicants however only those under consideration will be contacted.
Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience.
#ACC1
.
Numbers & Facts
| Location | Waterloo, ON |
| Industry | Staffing/Employment Agencies |
| Company Size | 10 to 19 employees |
| Year Founded | 2009 |
| Website | http://www.elby.ca |
About Company
Elby is a full service, contingency and retainer based recruiting firm specializing in the placement of professionals across a variety of disciplines including Accounting & Finance, Sales & Marketing, Administration, IT, Financial Services and Manufacturing & Production, Engineering & Skilled Trades. We are a tenured group of career minded recruiters with several years of experience working, managing and recruiting within the various verticals we service. Our team has the experience necessary to consistently deliver the highest level of results and customer service for our partner clients and candidates.
With offices in Burlington, Kitchener and Mississauga, our mission is to deliver a superior level of results and exceptional customer experience to all candidates and clients we have the privilege of working with. Each member of elby shares a passion for our business and believes that a positive work environment, mutual respect and an entrepreneurial setting allows them to achieve personal success. For all of us, the cornerstone of that success is consistently delivering a superior level of service to our clients and candidates.
Skills
- Accounts Payableunmatched
- Artificial Intelligence (AI)unmatched
- Auditingunmatched
- Billingunmatched
- Cargo/Freightunmatched
- ERP (Enterprise Resource Planning)unmatched
- Equipment Maintenance/Repairunmatched
- Expense Reportsunmatched
- Financial Reportingunmatched
- General Ledger Accountingunmatched
- Logisticsunmatched
- Payment Processingunmatched
- Pricingunmatched
- Purchase Ordersunmatched
- Purchasing/Procurementunmatched
- Reconciliationunmatched
- Record Keepingunmatched
- Shipping/Receivingunmatched
- Supply Chainunmatched
- Tax Reportingunmatched
- Vendor/Supplier Selectionunmatched
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